Business Administrator

Are you organized and independent? Do you love crossing tasks off your to-do list? If your answer is YES then this might be the perfect job for you.

We're hiring business operations specialists to work closely with the CEO to ensure that company operations are running smoothly.

About Us

We're a recently funded and rapidly growing global technology company that helps trade professionals (general contractors, plumbers, electricians) start, run, and grow their small businesses.

It's your job to keep the business running smoothly. In this role, your time is spent:

• 60% handling day-to-day business, finance, and administrative tasks
• 40% supporting product teams with research, organization, and operations

Business Operations:

• Receive and process incoming correspondence (e.g., mail, email, and voicemails).
• Help keep our documentation and records updated and easily accessible.
• Monitor daily operations and address tasks as they arise.

Finance Operations:

• Handle bookkeeping, monthly closing, payroll, and other financial operations.
• Help build models for business forecasting, budgeting, and financial analysis.

You should have:

• A working computer that you're comfortable using for business purposes.
• A quiet work environment with fast, stable internet suitable for VoIP conversations.

Skills:

• Spoken and written English fluency (C1 or better)
• Efficient with computers (i.e., know some keyboard shortcuts)
• Strong with spreadsheets (Excel); comfortable with formulas (e.g., vlookup_)_
• Able to write brief memos (Word) and draft simple presentations (Powerpoint)
• Know the fundamentals of business finance and accounting

Traits:

• You're confident: you're comfortable making decisions and solving problems.
• You're efficient: you know when it's faster to make a phone call than wait for an email.
• You have strong time management, organization, and attention to detail.

Preferences:

We will prioritize candidates who have:

• education or experience in business operations, finance, analysis, or accounting
• used Quickbooks, Xero, or comparable accounting software
• taken introductory programming or SQL courses
• built financial forecasts or other Excel models

We care about our team. We believe that work-life balance is incredibly important and will work with you to find a schedule and workload that meets your needs.

We care about our culture. Everyone on our team is honest, hardworking, and easy to get along with. We keep work simple: have a positive attitude and get your work done.

We want you to grow. We pay competitive wages, provide career counseling and opportunities for professional development, and subsidize or pay for training programs.

Want something specific? Let us know. Every team member is different, so we'll strive to meet you where you're at. Depending on your specific needs, we can subsidize or pay for coworking space, internet access, and specific hardware or software that helps you be better at your job.

Things to Consider

Not every job is a good fit for every person. Here are some things to consider about this role:

• We re a small team and you ll be working remotely. You ll always find support when you need it, but we expect you to work well independently.
• You re going to be asked to do tasks that fall outside this job description. When challenges arise, we depend on every team member to come together to help overcome them.
• You're going to need to learn and try new things. You should be comfortable with trial and error and be resilient to mistakes and temporary failures. We re OK with rolling with the punches; you should be too.

Application Process

We want to be sure this role is fulfilling for you, value-adding for the business, and fun for everybody. These are the steps in our mutual interview:

• Apply for the position using your resume, if available.
• Next, we'll email you an invitation to complete a brief questionnaire (~10 min).
• If we're a good fit, we'll invite you to complete a skill-based project or assessment. This typically takes 60-90 minutes and we'll pay you for your time.
• And if that goes well, we'll schedule you for a video interview with members of our team!

We encourage you to apply and look forward to getting to know you!

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Metadata

Related Departments: Operations, Human Resources, Finance

Career Trajectory: Operations Manager, Business Manager, Head of Operations, Chief of Staff, Chief Operations Officer, COO

Related Roles: Business Administration, Business Operations, Business Clerk, Business Manager, Business Coordinator, Executive Assistant, Accounting Clerk, Bookkeeper

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