Job Description Administrative Assistant

Department: Information Technology and Services

Reporting Structure:

The Administrative Assistant will report directly to the Office Manager.

Summary:

Xtreme Graphics a leading company in the Information Technology and Services industry is seeking a detailoriented and organized Administrative Assistant to join our team. As an Administrative Assistant you will play a crucial role in supporting the daily operations of our office. This position requires excellent communication skills strong attention to detail and the ability to multitask effectively. If you are a proactive individual who thrives in a fastpaced environment we would love to hear from you.

Responsibilities:

• Manage and maintain the executives calendar scheduling appointments meetings and travel arrangements
• Prepare and edit correspondence reports and presentations
• Organize and maintain physical and electronic files and records
• Assist in the preparation of meetings and events including coordinating logistics and arranging catering
• Answer and direct phone calls take messages and respond to inquiries
• Monitor and order office supplies ensuring stock levels are maintained
• Assist with basic bookkeeping tasks such as processing invoices and expense reports
• Handle confidential and sensitive information with professionalism and discretion
• Perform general administrative tasks including photocopying scanning and filing documents

Qualifications:

• High school diploma or equivalent; associates or bachelors degree preferred
• Proven experience as an administrative assistant or in a similar role
• Proficient in Microsoft Office suite (Word Excel PowerPoint Outlook)
• Excellent written and verbal communication skills
• Strong organizational and time management skills
• Ability to prioritize tasks and meet deadlines
• Attention to detail and accuracy
• Ability to maintain confidentiality
• Knowledge of basic bookkeeping principles is a plus

If you are a motivated and reliable individual with a passion for providing exceptional administrative support we encourage you to apply for this position. Xtreme Graphics offers a competitive salary comprehensive benefits package and opportunities for growth and development within the company.