Account Payable P2P

Job description
Accounts Payable Team:
Invoice Processing Staff:
Purpose Assisting the Executive in timely and accurate processing of invoices
Ensure timely and accurate processing of invoices
Verify invoices as per terms of PO and GRN. Make appropriate
deductions retentions and advance adjustments from vendor invoices as
per PO terms and agreed business rules
Ensure that invoices are processed within agreed SLAs. Identify outlier
cases and flag them to the Invoice Processing Executive along with
reasons for delay
Verify the expense type of nonPO expenses as per delegation of
authority and add additional approvers if needed
Verify the supporting documents for travel expense claims and adjust the
deviations if applicable. Inform employee in case of any deviations
Receive document and archive the invoices received
Prepare debit and credit notes
Ensure immediate action on all customer queries & no backlog under
regular operations. Inform user in case of any delay and share reason and
revised time of delivery
Post the invoices in the system
Post entries against the invoice in SAP
Timely generation and circulation of invoice processing related reports
Maintain adequate document trail and records
Adhere to the instructions set out in the process manuals and inform the

Accounts Payable Lead in case process step(s) is outdated
Classification External

Payment Processing Staff:
Purpose Ensure timely and accurate processing of payment requests
Make timely payments to the respective vendors/ employees with regards to
outstanding invoices/ advance requests
Create & check proposal for domestic & foreign payments. Ensure proper
controls are put in place
Prepare the required documentation set to be sent to the bank to initiate
foreign payments. Coordinate will all the stakeholders to ensure that all
certificates are received on time
Assist the Accounts Payable Lead in maintaining payment calendars
Ensure zero Compliance and Financial defect in vendor payments
consistently
Assess the fund availability in various units and inform the Accounts
Payable Lead in advance of insufficient funds that can halt the payments
Inform units of fund requirements sufficiently in advance to allow them to
plan their cash flows better
Maintain contacts with authorized approvers and ensure approvals on time to
avoid operational delays
Liaise with internal and external stakeholders
Timely generation and circulation of payment related reports
Maintain adequate document trail and records