Executive Assistant- Miami, FL

Our client is seeking a polished and highly organized Executive Assistant to support the Founder/CEO of an ultra-luxury real estate development brokerage and capital placement firm and its family office affiliate based in Miami. This is a high-touch client-facing role focused on execution coordination and follow-through. The ideal candidate is proactive detail-oriented and highly intuitive with a strong ability to anticipate needs and operate seamlessly in a fast-paced high-expectation environment. This is a highly execution-focused role centered on CRM pipeline management and relationship follow-through.

Key Responsibilities

• Provide high-level administrative and operational support across day-to-day activities
• Own and actively manage the Founders deal pipeline within CRM (Attio) and AI tools to track pipeline prioritize opportunities and ensure all relationships and deals are moving forward.
• Own and drive follow-up priorities ensuring consistent progression of deals action items and relationships.
• Act as a central point of accountabilityfor deal flow ensuring contracts offers market analyses and key documents are completed and progressing in a timely manner.
• Manage the Founders calendar including scheduling meeting coordination and prioritization
• Prepare agendas briefing materials and ensure timely follow-through on all deliverables
• Serve as a gatekeeper and liaison to clients partners and external stakeholders
• Manage client-facing interactions ensuring a seamless high-touch experience.
• Prepare the Founder for meetings with relevant materials context and next steps
• Coordinate travel arrangements and itineraries as needed
• Anticipate needs troubleshoot issues and manage last-minute changes with efficiency
• Represent the Founder with professionalism in all written and verbal communications

Qualifications

• 5 years of experience as an Executive Assistant supporting a C-level executive founder or UHNW principal
• Experience in real estate finance or family office environments preferred
• Highly organized with exceptional attention to detail and strong follow-through
• Demonstrated ability to manage and move forward multiple priorities or transactions simultaneously.
• Polished professional and confident in high-touch client-facing environments
• Strong communication skills with excellent judgment and the ability to read a room
• Tech-savvy; proficient with CRM systems and comfortable using AI tools
• Bilingual Spanish preferred not required
• Must be authorized to work in the U.S.
• Must pass a background check and provide verifiable references

Schedule: Monday through Friday onsite in Coral Gables. Occasional weekend and after hours are required.

Compensation: $100K-$150K commensurate with experience