Human Resources Administrator

Location: Dependent on current base site this could be either the Isle of Wight NHS Trust or Portsmouth Hospitals University NHS Trust (Lakeside)

Salary : Band 3 17173 - 18317 per annum 

Hours: Part-time  25 hours

Position Type : Permanent

Closing date: Sunday 31 May 2026

Are you passionate about delivering exceptional service and supporting NHS staff throughout their career journey Were looking for a proactive and detail-oriented individual to join our dynamic People Services team supporting both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust.

As a key member of our team youll play a vital role in ensuring smooth and efficient employee administration. From maintaining accurate electronic staff records and issuing employment correspondence to supporting with parental leave professional registration right to work checks and smartcard production your work will help keep our NHS running smoothly.

What Youll Be Doing:

• Providing a responsive and professional service to staff managers and payroll teams
• Managing employee records and correspondence with accuracy and confidentiality
• Supporting key processes such as annual assessments audits and smartcard administration
• Collaborating with colleagues to resolve queries and escalate issues appropriately

What Were Looking For:

• A self-starter with strong initiative and a team-focused mindset
• Someone who thrives in a fast-paced environment and can work independently when needed
• Excellent communication and organisational skills
• A commitment to delivering high-quality service with a positive attitude

Want to Know More

Make sure to review the Job description document attached to this advert. This outlines the essential and desirable criteria and give a detailed view of your day-to-day responsibilities. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.

If you would like to have an informal visit or speak about the role please contact 

Qualifications :

• NVQ Level 3 in Business Administration or equivalent alternative or equivalent experience.

Experience:

• Experience of working in a busy office environment.
• Experience of Smart Card technology and the issuing of smart cards and management of spine.
• Experience of effectively using paper and electronic filing systems.
• Experience of inputting data into personnel/payroll or other similar systems and use of Microsoft office.

Knowledge:

• High standard of computer literacy with good keyboard skills.
• How to communicate effectively by telephone.
• Ability to communicate effectively in person dealing with callers to the department who may be distressed and / or upset.
• Ability to communicate effectively in writing

Additional Information :

The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our on-site Nursery access to our free Beach Hut for those long summer days our on-site Wellness Centre including a gym and a swimming pool access to our fantastic staff networks including LGBTQ Race Equality and DisAbility and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most.

We welcome the unique contributions that you can bring in terms of your education opinions culture ethnicity race sex gender identity and expression nation of origin age languages spoken veterans status colour religion disability sexual orientation and beliefs.

Remote Work :

No

Employment Type :

Full-time