Executive Personal Assistant- Houston, Texas

Our client is seeking a hybrid Executive Personal Assistant in Houston Texas to provide direct support to the CEO across both business and personal matters. The Executive Personal Assistant will serve as a trusted right hand to the CEO acting as a gatekeeper coordinator and strategic support partner. This position is ideal for a seasoned professional who thrives in a fast-paced entrepreneurial setting. The role involves regular coordination across multiple time zones and occasional international travel.

Key Responsibilities

Executive Support

• Manage a complex ever-changing calendar across multiple time zones
• Coordinate meetings with internal and external stakeholders
• Screen and manage calls emails and correspondence on behalf of the CEO
• Prepare agendas briefing materials and follow-ups
• Track priorities action items and key deadlines

Travel & Coordination

• Arrange domestic and international travel including flights accommodations and ground transportation
• Prepare detailed well-structured itineraries
• Coordinate travel documentation and logistics
• Handle last-minute changes and travel disruptions seamlessly
• Travel with the CEO as needed

Business Coordination

• Support ongoing business initiatives and projects
• Track timelines deliverables and key milestones
• Maintain organized records and documentation
• Liaise with external partners vendors and advisors
• Assist with document preparation and execution

Administrative & Operational Support

• Maintain digital and physical filing systems
• Draft and manage professional correspondence
• Track expenses invoices and reimbursements
• Assist with office operations and general administrative needs

Qualifications

• 5 years of experience supporting a CEO principal or senior executive
• Bilingual in English and Spanish (required)
• Experience within real estate finance investment or legal environments preferred
• Experience working across multiple time zones
• High level of discretion professionalism and sound judgment
• Ability to adapt to flexible hours as needed
• Valid passport with ability to travel internationally

Compensation: $70-$75K per year with bonuses