Executive Assistant to the Chief Financial and Operations Officer

Permanent Full Time

The Southport School is a leading Anglican Day and Boarding School for boys situated on the banks of the beautiful Nerang River in the heart of the Gold Coast. The Southport School (TSS) has been established for 125 years and is committed to providing excellence in leadership learning and teaching pastoral care and extra-curricular endeavours within a balanced holistic Christian environment. The School has a vibrant Boarding Education Cultural and Sporting program that extends across the full year and two campuses. We have 1700 students including 300 boarders.

The Southport School is seeking a highly capable and proactive Executive Assistant to support the Chief Financial and Operations Officer (CFOO) and contribute to the effective running of the Schools administrative and governance functions.

About the Role

This is a trusted fast-paced role supporting a senior executive. You will manage priorities provide high-level administrative and governance support and ensure the smooth operation of the CFOOs office. You will work across diary and stakeholder management board and committee coordination reporting and confidential projects.

Key Responsibilities

• Manage the CFOOs diary communications and priorities
• Prepare reports correspondence presentations and briefings
• Coordinate meetings agendas papers and minutes
• Support School Council and Committee governance processes
• Administer Board Portal and governance documentation
• Conduct research and manage confidential matters
• Coordinate events travel and stakeholder engagement
• Liaise with staff parents Council members and external vendors
• Support compliance reporting and project work

Skills and Experience

• Minimum 5 years experience in a senior Executive Assistant role
• Exceptional organisational skills with ability to manage competing priorities
• Strong judgement and ability to work independently in a fast-paced environment
• Outstanding written and verbal communication skills
• High level of discretion professionalism and confidentiality
• Advanced MS Office skills (Outlook Word Excel PowerPoint Teams)
• Experience supporting Boards/Committees (highly regarded)
• Strong attention to detail and advanced proofreading skills
• Understanding of governance and financial processes (desirable)
• Positive proactive and calm under pressure

Why Join TSS

As part of our TSS team and community we offer all our employees a wonderfully supportive working environment including access to our exceptional facilities (gym pool tennis courts) as part of our wellbeing offering and we encourage all of our corporate team members to become engaged in the wider school programthrough our sporting and cultural programs. Another exceptional benefit is access to The Thirty Two Dental StudiosSmile Care Club.

Successfulcandidates will be willing to support the Anglican Code of Conduct and Ethos of the School and must be flexible to work occasional early mornings evenings or must hold or be eligible to hold a working with children Paid Blue Card and will be asked to provide a recent criminal history check certificate.

Only applications submitted online will be considered and applications close at 10.00am Monday 1 June 2026. For enquiries please connect with Mandy Rice People and Culture Manager via or.