Administrative Associate 2-Chatt Emergency Medicine

Market Range: 05

Hiring Salary: $18.54/Hourly

THIS POSITION IS LOCATED IN CHATTANOOGA TN

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Associate 2 assists the Residency Coordinator Chairman and Program Director in the planning directing and supervising the educational objectives of the Department of Emergency Medicine. This position implements and monitors educational policy and procedure aiding the chairman program director and coordinator.

1. Serves as primary contact for Emergency Medicine elective students.
2. Creates schedules for medical students and schedules and participates in department orientation.
3. Assists faculty and chair with Digital Measure input and data tracking.
4. Collects and compiles monthly faculty scholarly activity reports for the chair.
5. Collects student evaluations and submits grades; serves as the student records and faculty liaison.
6. Tracks and documents faculty eligibility for promotion; assists in the preparation of faculty portfolios for submission.
7. Manages the Chairs calendar and schedules meetings on their behalf.
8. Coordinates wellness and social events and faculty retreats.
9. Performs other duties as assigned.

MINIMUM REQUIREMENTS:

EDUCATION: High School Diploma or GED. (Associates or Bachelors Degree in Health Social Services Human Services or a related field is preferred.)(TRANSCRIPT REQUIRED)

EXPERIENCE:Two (2) years of related work experience. Must have a valid Drivers License. (Experience as a Community Health Worker or related job specializing in chronic disease management or prevention related to obesity is preferred.)

KNOWLEDGE SKILLS AND ABILITIES:

• Knowledge of Microsoft Office Suite including Word Excel Outlook and PowerPoint.
• Willingness and ability to learn residency management systems.
• Knowledge of AI productivity tools (e.g. Microsoft Copilot Claude Gemini) for document preparation and workflow efficiency.
• Knowledge of survey and data collection tools (e.g. Survey Monkey MS Forms REDCap).
• Skill in verbal and written professional communication with physicians residents students and administrative staff at all levels.
• Skill in data entry record maintenance and generating reports from database systems.
• Skill in prioritizing decision-making and problem-solving in a healthcare/academic setting.
• Ability to maintain strict confidentiality regarding residents faculty students and personnel matters.
• Ability to manage multiple concurrent deadlines with minimal supervision and good independent judgment.
• Ability to work collaboratively with other departments hospitals and outside agencies.
• Demonstrated ability to complete tasks accurately and on time.

WORK SCHEDULE:This position may occasionally be required to work evenings.