Operations Support Specialist, Scott McCain & Leslie McLean Centre for Sport, Business and Health

Date Posted: May 15 2026

Posting Deadline: May 29 2026

Department: Scott McCain & Leslie McLean Centre for Sport Business and Health

Type of Employment: Temporary Full Time (1 year)

Annual Salary: $59990 annually

At Saint Marys University you will be surrounded by a talented and dedicated team of professionals committed to accessibility diversity and the provision of a positive and supportive learning environment. We recognize the importance of the contribution and growth of each individual in the Universitys success. We are currently looking to fill the position of Operations Support Specialist to join our McCain & McLean Centre team.

What we offer

As a team member at Saint Marys we are proud to offer many benefits. Some of these include:

• Competitive compensation
• Comprehensive benefits package
• Vacation
• Personal days
• Flexible Workplace
• Holiday closure
• Summer hour schedule
• Employee Transit EPass through Halifax Transit

Job Information and Responsibilities

Under the direction of the Managing Director the Operations Support Specialist will:

Administrative and Operational Management:

• Handle administrative documentation including honorarium reimbursement payroll CEAC and fixed remuneration forms.
• Coordinate facility requests such as furniture arrangements office maintenance repairs and painting.
• Monitor and manage the Centres general email facilitating effective communication internally and externally
• Maintain and regularly update Centre records and documentation on Microsoft Teams including financial data contracts and event details.
• Manage and prepare Centre Vena financial reports.
• In collaboration with the Communications Officer draft and format documents such as annual reports job postings and research plans adhering to university guidelines.
• Organize and maintain office storage spaces and manage supplies inventory including purchasing office materials.
• Oversee subscriptions and licenses (e.g. Canva Pro Docusign NVivo Qualtrics)

Event Planning and Execution:

• Plan coordinate and execute Centre events independently or collaboratively including logistics such as venue booking catering audiovisual needs invitations and attendee management.
• Handle special event components such as securing guest speakers coordinating travel and accommodations managing honorariums and gifts and overseeing promotional activities.
• Participate in event committees and collaborate with external partners (e.g. Athletics CSIA Sobey School of Business) to enhance event success and Centre visibility.

Project Management and Development:

• Develop and manage comprehensive project plans timelines and deliverables to ensure successful completion of Centre initiatives.
• Coordinate cross-functional teams delegating tasks effectively and ensuring all project contributors meet established deadlines.
• Track project milestones and deliverables using appropriate tools
• Identify potential risks or challenges within projects and proactively develop contingency plans to mitigate disruptions.
• Lead regular project update meetings providing clear communication on project status to all stakeholders.
• Prepare and maintain accurate records documentation and reports related to ongoing projects for reporting and transparency.
• Contribute to grant and funding applications including drafting content managing supporting documents and coordinating submissions.
• Conduct research and gather data to support project planning proposals and strategic initiatives.
• Evaluate completed projects for effectiveness and efficiency providing recommendations for continuous improvement.
• Support strategic planning efforts by developing frameworks conducting needs assessments and identifying resource requirements.

Experience and Education Requirements

To be the successful Operations Support Specialist you will have:

Education:

• A bachelors degree in social sciences humanities or a sport studies field

Experience:

• Demonstrated experience in administrative support operations or project coordination
• Experience in planning and executing events projects or programs with the ability to manage timelines logistics and multiple stakeholders
• Familiarity with the university ecosystem including working with students faculty and campus partners is considered an asset

Assets:

• Experience as a varsity athlete or direct involvement in competitive sport environments
• Knowledge of the Canadian provincial and/or national sport system including governing bodies pathways and stakeholder structures
• Demonstrated interest or involvement in wellness well-being sport participation or athlete development initiatives
• A genuine passion for sport and an understanding of the student-athlete experience and the broader sport landscape

Application Details

Apply for this opportunity online using our online application system through Career Beacon. Click on Apply Now and complete all required information fields. Qualified candidates should submit the following with their application:

• Resume
• Cover Letter
• Three Professional References

Late applications may not receive consideration. We appreciate all applications and note that only candidates selected for an interview will be contacted. No telephone calls please.

At Saint Marys University equity and diversity are integral to excellence and enrich our community. As an institution committed to fostering an environment of inclusion and respect we welcome applications from women Indigenous peoples racialized persons/visible minorities persons with disabilities persons of minority sexual orientation or gender identity and others who might contribute to the growth and enrichment of our community.

All qualified candidates are encouraged to apply; however preference will be given to Canadian citizens and permanent residents. If you require accommodations during the recruitment process please contact emailprotected.