Office Administrator

Office Administrator

Job Summary

The Office Administrator is responsible for overseeing the day-to-day operations of the office ensuring a seamless and efficient workplace environment. This role combines executive administrative support vendor and facilities coordination and hands-on office management responsibilities. The Office Administrator serves as the primary point of contact for internal stakeholders vendors and building management while supporting local culture and engagement initiatives.

Key Responsibilities

Office & Administrative Operations

• Oversee daily office operations to ensure an efficient and well-functioning work environment
• Coordinate internal and external meetings including conference and video calls for leaders
• Provide executive administrative support as needed
• Manage office supplies equipment and general administrative processes
• Support budgeting activities and vendor contract coordination as applicable

Facilities & Vendor Management

• Serve as the primary liaison with building management service providers and vendors (e.g. cleaning landscaping)
• Coordinate office maintenance equipment servicing and repair requests
• Manage relationships with caterers and external partners supporting office operations
• Help ensure the office environment remains safe functional and well-maintained
• Perform or coordinate basic facilities upkeep duties including minor repairs and general maintenance

Culture & Engagement

• Partner with leadership to coordinate local culture and employee engagement initiatives
• Plan and support logistics for events meetings and team activities
• Serve as the face of the office and foster a welcoming and professional environment

Physical & Hands-On Requirements

• Ability to lift and move items up to50 pounds
• Perform light facilities maintenance tasks as needed such as:
  • Addressing basic plumbing issues (e.g. unclogging a toilet)
  • Replacing ceiling tiles or similar minor repairs
• Clear and maintain sidewalks and entryways during inclement weather including snow and ice removal as needed
• Move lift or reposition office equipment furniture and supplies
• Walk the office regularly to assess maintenance needs and ensure operational readiness
• Assist with physical setup and breakdown of office spaces meetings and events

Qualifications

• Experience in office management administrative support or facilities coordination
• Strong organizational and multitasking skills
• Ability to manage vendor relationships and coordinate multiple priorities
• Strong communication and interpersonal skills
• Self-starter with a proactive and problem-solving mindset

Work Environment

• Primarily office-based role with a mix of desk-based administrative work and physical hands-on responsibilities supporting facility upkeep and office operations

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