Executive Assistant US

Below mentioned is the job description for your reference:

Job Title: Executive Assistant - US

Duration: 2 months (Temp to Hire)

Address: Atlanta GA USA 30328

Payrate: $35 to $38/hr. on W2

Shift timing: Hybrid Role - 3days in office (typically T W TH)

• Shift Hours: 9-5 or 8-4
• Hybrid Role - 3days in office (typically T W TH)
• INTERVIEWS ARE REQUIRED - Video Conference w/ HM Final Round In person or Virtual w/ VP
• Looking for someone long term - Contract to hire
• OT MUST BE APPROVED BEFORE WORKING

Must Haves:

• Advanced Microsoft 365 Mastery (Outlook & Teams)
• Corporate Expense & Travel Management Systems (Concur is utilized)
• AI Tool Integration & Executive Automation (CoPilot utilized)

• **Being proactive intuitive to know advanced review of incoming weeks meet with COS to ensure critical meetings are set review any discrepancies etc.

• The opportunity:
• The Executive Assistant provides high-level executive and administrative support for two Vice Presidents within our IT Leadership team (Cybersecurity and Corrugated Packaging) and their teams. This role is a strategic partnership requiring a proactive professional who can operate with speed precision and a digital-first mindset in a fast-paced global IT environment. The successful candidate will independently manage multiple tasks and projects with competing priorities and deadlines screen and prioritize communications and act as a force multiplier for the Executives by anticipating needs and managing high-stakes logistics.

How you will impact:

• Proactively own and manage complex fast-moving calendars for two VPs; anticipating conflicts and prioritizing high-value engagements to optimize strategic goals.
• Prepare detailed agendas and briefing materials ahead of key leadership meetings to ensure VPs are fully prepared with relevant data and context.
• Synthesize meeting discussions into clear follow-up notes and proactively track action items to completion across the IT organization.
• Lead the end-to-end logistics for special meetings leadership off-sites lunches and dinners including venue sourcing and technology integration.
• Coordinate comprehensive domestic and international travel (flights hotels ground transportation and visas) and develop minute-by-minute itineraries with built-in Plan B and Plan C contingencies.
• Serve as a Power User for emerging productivity tools proactively mastering and integrating AI platforms-specifically Microsoft 365 Copilot-into executive workflows for drafting research and data synthesis.
• Utilize the full suite of Microsoft Teams components (webinars whiteboarding and AI-generated recaps) to facilitate seamless digital collaboration for a global team.
• Manage expense reports invoices subscriptions and vendor coordination with absolute accuracy and timeliness adhering to corporate procurement standards.
• Continuously evaluate and refine administrative workflows and communication protocols to improve overall departmental efficiency.
• Develop a good working relationship with all levels of staff in all departments.
• Handle sensitive/confidential information requiring a high level of discretion.

What you need to succeed:

• Bachelors Degree required.
• Minimum of 3 years of experience supporting Vice President level or above preferred within an Information Technology or high-tech corporate environment.
• Advanced proficiency in Microsoft Office 365 with a specific emphasis on Teams and Copilot/AI tools; ability to quickly adapt to new external platforms.
• Commitment to being on-site at least 3 days per week to facilitate direct collaboration and team culture.
• Ability to commute between local Georgia-based offices as business needs dictate to ensure seamless executive coverage across multiple locations.
• Strong interpersonal skills with the ability to collaborate at all organizational levels.
• Absolute discretion and sound judgment when handling confidential or sensitive matters.
• A proactive forward-leaning approach with the ability to pivot quickly in response to changing priorities.
• Focused dedicated and organized with a strong work ethic and attention to detail in composing typing and proofing materials.