Contractor Support Specialist
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Job Location:
Greencastle, PA - USA
Monthly Salary:
Not Disclosed
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
DePauw University is an Equal Employment Opportunity Employer: Women members of underrepresented groups and persons with disabilities are encouraged to apply. Position will remain open until filled.
This position is not eligible for immigration sponsorship at this time.This position will manage direct schedule and coordinate contracted resources for DePauw University to perform construction corrective maintenance preventive maintenance testing inspection compliance and other contracted services that are necessary for the campus physical assets. Responsibilities include the scheduling of contractors coordinating contracted work with all campus stakeholders and communicating necessary aspects of contractor work to affected parties. Position will be expected to ensure that contractor safety and security expectations are met manage all aspects of contracted work execution to meet work and service requirements and coordinate equipment turnover within the Facility Operations team. The Contractor Coordinator will work closely with Work Planners and Managers to assist with contracted work planning and administrative activities such as defining contractor work scope issuing Requests for Proposal (RFPs) securing and evaluating competitive bids issuing Purchase Orders reviewing and filing field service reports and processing payment for assigned contracted work.
Reasonable Accommodations Statement
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statement(s)
Communicate proactively and effectively with team members to understand the needs and activities associated with the contracted work and to keep stakeholders informed of contracted work progress.
Specify work for contractors and write bid specifications as necessary.
Coordinate external vendors for estimating scheduling and quality control measures.
Issue purchase orders and approve invoices for contracted work
Provide work updates and periodic timely and accurate reports to Facilities Management on contracted work being performed.
Serve as primary point of contact between the Facilities Management team and contracted vendors.
Maintain contractor relations and forecasted needs throughout the year.
Conduct contractor safety training badging and identification practices established by Facilities Management.
Administer contractor safety and security requirements established by the University and Facilities Management. This includes but not limited to: LOTO fall protection lifting & rigging PPE contractor badging and access
Ensure that contracted work meets scope requirements safety expectations and quality requirements.
Coordinate all contracted work with campus community other campus schedules and other FM teams
Ensure that all contractor safety and security requirements and programs are in place and met.
Other duties as assigned.
POSITION QUALIFICATIONS
Competency Statement(s)
Accountability - Ability to accept responsibility and account for his/her actions.
Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.
Communication Oral - Ability to communicate effectively with others using the spoken word.
Communication Written - Ability to communicate in writing clearly and concisely.
Detail Oriented - Ability to pay attention to the minute details of a project or task.
Diversity Oriented - Commitment to valuing a variety of different experiences encouraging input and collaboration from campus stakeholders including being mindful of experiences related but not limited to: age gender race ethnicity religion socio-economic status LGBTQ and/or job type.
Interpersonal - Ability to get along well with a variety of personalities and individuals.
Initiative - Ability of the individual to act and take steps to solve or settle an issue.
Management Skills - ability of the individual to achieve desired outcomes by setting goals and priorities that deliver results.
Organized - Possessing the trait of being organized or following a systematic method of performing a task.
Reliability - Ability to be dependable and trustworthy.
Safety Awareness Ability to identify and correct conditions that affect employee student and campus community safety and uphold safety standards.
Self Motivated - Ability of the individual to reach a goal or perform a task with little supervision or direction.
Team Builder - Ability to help ensure that team members are invested in team activities and decisions and that the team works together to achieve a goal.
Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
SKILLS & ABILITIES
Education:
High School diploma or General Education Degree (GED) required.
Experience:
Strong customer service background.
Must have working knowledge of commercial and residential building components and a basic understanding of how building systems function.
Experience in commercial and/or residential construction is preferred.
Demonstrated experience in managing contractors and contracted work
Successful experience as a team player in a team-oriented environment.
Experience with maintenance management systems (CMMS) is preferred
Experience with field management of contractors and contracted work
Experience in developing RFPs and evaluating contractor proposals
Communication/Language:
Demonstrated ability to communicate proactively within a time environment: both verbally and in written forms
Basic: Ability to read listen to and comprehend simple instructions short correspondence and memos. Ability to write and communicate simple correspondence.
Math Ability:
Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals.
Computer Skills:
Familiarity with Microsoft Office Suite Gmail Google and Outlook.
Working knowledge of CMMS applications
Ability to learn and effectively use WorkDay ERP system.
Certificates & Licenses:
Valid Indiana drivers license required.
Other Requirements:
Ability to write routine reports and correspondence.
Ability to communicate effectively within leadership contractors technicians and client audiences.
Ability to produce a quality work product in a prompt safe and efficient manner.
Ability to problem solve.
Ability to work without supervision and shifting work priorities; deal appropriately with multiple deadlines.
Ability to maintain regular and reliable attendance.
Willingness to seek out and work with peers to determine and apply best practices.
Demonstrated capability to handle competing priorities in a complex environment and communicate progress against project requirements.
Must be willing to work as a team member in a broader institutional setting to achieve divisional goals and objectives.
Possesses a commitment to the values associated with a nationally respected liberal arts educational environment.
Attend training sessions and/or seminars to maintain or enhance skills that may be required for the successful operation of Facilities Management.
Other duties as assigned.
PHYSICAL DEMANDS
Physical Demands
Lift/Carry
Stand
F (Frequently)
Walk
F (Frequently)
Sit
F (Frequently)
Handling / Fingering
F (Frequently)
Reach Outward
F (Frequently)
Reach Above Shoulder
F (Frequently)
Climb
F (Frequently)
Crawl
O (Occasionally)
Squat or Kneel
O (Occasionally)
Bend
O (Occasionally)
Speak
F (Frequently)
10 lbs or less
F (Frequently)
11-20 lbs
F (Frequently)
21-50 lbs
O (Occasionally)
51-100 lbs
N (Not Applicable)
Over 100 lbs
N (Not Applicable)
Push/Pull
12 lbs or less
F (Frequently)
13-25 lbs
F (Frequently)
26-40 lbs
O (Occasionally)
41-100 lbs
N (Not Applicable)
N (Not Applicable)
Activity is not applicable to this occupation.
O (Occasionally)
Occupation requires this activity up to 33% of the time (0 - 2.5 hrs/day)
F (Frequently)
Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5 hrs/day)
C (Constantly)
Occupation requires this activity more than 66% of the time (5.5 hrs/day)
Other Physical Requirements:
Vision (Near Distance Peripheral Depth Perception Color)
Hearing (Auditory perception or audition)
WORK ENVIRONMENT
Primarily daily work task will be in an office environment occasionally will visit campus sites with contractors or other Facilities Management personnel.
We are proud to recognize the active participation of faculty and staff in adding to the heritage of building and supporting vibrant intellectual and creative lives for students and for ourselves. Principles of collaboration respect for each other diversity freedom of expression accountability and service guide the daily decisions and interactions across campus.
DePauw University in affirmation of its commitment to excellence endeavors to provide equal opportunity for all individuals in its hiring promotion compensation and admission procedures. Institutional decisions regarding hiring promotion compensation and admission will be based upon a persons qualifications and/or performance without regard to race color creed religion national origin sexual orientation disability age gender gender identity or gender expression except where religion gender or national origin is a bona fide occupational qualification.
DePauw Universitys goals and commitments are best served if the institution reflects the diversity of our society; hence DePauw seeks diversity in all areas and levels of employment and abides by all local state and federal regulations concerning equal employment opportunities. The University admits hires and promotes individuals upon their qualities and merits.
Employee Benefits Overview
There are many benefits offered to DePauw Employees.
For full time benefits eligible employees these benefits include medical dental and vision insurance. Basic Life insurance Accidental Death & Dismemberment (AD&D) and Long Term Disability are paid for by DePauw University. Full time employees may elect to purchase additional voluntary life insurance for themselves and their voluntary benefitsTuition Remission and Exchange as well as Relocation Allowance are also employee benefits. Seethe Benefits Hub.
All employees may participate in the retirement savings plan as well as employee discounts and access to University resources.
At DePauw we recognize that our employees need to balance work and home. Please refer to University Policies forVacation TimePersonal Time(hourly)andSick Timepolicies in theEmployee Handbookfor more information on these and other benefits. When you need support theCigna Employee Assistancebenefit is available to all employees and their households.
ENJOY ACCESS TO THE AMAZING FACILITIES AND PROGRAMS DEPAUW UNIVERSITY HAS TO OFFER SUCH AS:
- Welch Fitness Center and wellness classes
- Indoor Tennis and Track Center
- University Libraries
- Peeler art galleries
- Green Center for the Performing Arts events and programs
- Ubben lecture series
- Free athletic events
- Bookstore and Starbucks (Greencastle) discounts
- Employee discounted meal plan
- Free parking
- Nature park including walking and biking trails
- Personal duplicating and printing discounts
EEO is the law. Click here for more information.
Required Experience:
IC
About Company
DePauw University develops leaders the world needs through an uncommon commitment to exploration, collaboration and innovation in the liberal arts and sciences.
