IT Business Analyst-

GENERAL SERVICE

JOB ANNOUNCEMENT

IT Business Analyst - Senior/Specialist

(3-year project position)

$92760 - $124752 annually

Closes May 282026

The Washington State Office of Superintendent of Public Instruction (OSPI) seeks to fill an IT Business Analyst Senior/Specialist. This full-time (3-year) project position is based in Olympia Washington. During the initial training period employees are required to work in the office up to three (3) days per week. Upon successful completion of training there may be an opportunity to transition to a flexible telework schedule. While this position offers a balance of in-office collaboration and telework it is not fully remote. We encourage interested candidates to visit the OSPI website to gain insight into our agency.

About OSPI and our initiatives

OSPI is the primary agency charged with overseeing public K12 education in Washington state. Working with the states 295 public school districts and 7 state-tribal education compact schools OSPI allocates funding and provides tools resources and technical assistance so every student in Washington is provided a high-quality public education.

At OSPI we recognize that our employees are the key to the success of the agency. We are committed to our work but value the balance with our personal lives. We demonstrate our commitment to employees by providing an environment that stimulates professional growth and values them for their expertise. OSPI is a great place to work and has several initiatives to help create a great working environment including:

Vision Mission and Values
Vision: All students prepared for post-secondary pathways careers and civic engagement.

Mission: Transform K-12 education to a system that is centered on closing opportunity gaps and is characterized by high expectations for all students and educators. We achieve this by developing equity-based policies and supports that empower educators families and communities.

Values: Ensuring Equity Collaboration and Service Achieving Excellence through Continuous Improvement Focus on the Whole Child

Equity
Each student family and community possesses strengths and cultural knowledge that benefits their peers educators and schools. Ensuring educational equity:

Position Overview

The IT Business Analyst (BA) Senior/Specialist plays a pivotal role as the primary steward of ensuring the Statewide IEP platform business and technical requirements are implemented with high fidelity. This specialized position will work largely independently with an advanced systems analyst skillset to collaborate with the product team the vendor administrative staff data stewards and IT personnel through requirements analysis complex data integrations development testing and implementation. This position will use expert problem solving and excellent communication skills to ensure quality implementation of IEP platform system functionality that follows state and federal regulations. The IT BA will prepare for and lead ongoing support for the new statewide IEP platform through system and process documentation related to the statewide IEP Platform IT systems and data management.

Key Responsibilities

Business Analyst lead for Statewide IEP Platform Implementation

The Business Analyst lead for the statewide IEP platform implementation will serve as the primary liaison for managing both business and technical requirements. This role involves ensuring that all requirements are accurately documented communicated monitored validated and tested in the new system by the contracted vendor. This will require facilitation and collaboration with many partners including the product owner team statewide IEP vendor OSPI IT personnelcontracted developers other state agencies business and IT partners to resolve complex issues as they arise. This position will make recommendations and provide guidance to the project team and business partners on planning business and system requirements for implementation of the new system. Additionally the position may assist in evaluating proposed system and technology procurements for the IEP platform.

Elicit and Document Requirements

The analyst ensures that information systems supporting special education programs align with IDEA and WAC 392-172A data and reporting requirements guaranteeing compliance and meeting reporting needs. They conduct interviews and workflow analysis sessions with special education staff and administrators to identify data reporting needs and compliance requirements. Utilizing documentation tools such departmental templates the analyst produces clear Business Requirements Documents (BRDs) tailored to specific state and federal reporting cycles including IDEA and Child Count as it relates to the statewide IEP platform.

Validate and Ensure Data Quality Improvement in Special Education Data Systems

Collaborate with the data leads and program teams to enhance the reliability of federally mandated special education data collection systems by developing validation processes and improving applications that boost data quality maximize efficiency and ensure accurate timely federal reporting (e.g. Section 618 SPP/APR).

Analyze and Model Data Processes

The analyst assesses current data collection processes within student information systems (SIS) and special education software to identify data quality issues or compliance gaps. Using advanced process modeling techniques and data analysis tools like MS Excel and SQL the analyst designs optimized data workflows that ensure data integrity and streamline reporting. Additionally develops and maintains detailed business process maps and workflows that define how data moves between the statewide IEP system existing data collections (e.g. CEDARS EDFacts) and internal applications supporting cross-system understanding and minimizing manual data handling.

Participate in System Integration Planning and Testing

Participate in planning and testing for system integration including data mapping interface design and user acceptance testing to ensure seamless interoperability and data integrity between the statewide IEP system and state or other data platforms. Facilitate testing and quality assurance by developing test scripts tailored to special education data fields and coordinating User Acceptance Testing (UAT) sessions for system updates or new software implementations. Utilize testing methodologies to validate that data systems accurately capture required elements before data certification.

Support the development of data dashboards reporting tools and visualizationsthat translate complex data into accessible information for educators administrators and families to advance educational benefit and transparency through data use as it relates to the Statewide IEP platform.

System administration monitoring and evaluating system performance and collects user feedback

Administer manage configurations and update forms and workflows in the Statewide IEP platform.Identify enhancements that improve usability accuracy and program alignment to maintain a continuous improvement cycle for the statewide IEP platform and related data systems.

Coordinating cross-agency data integration efforts(e.g. attendance assessment accountability) collaborate Statewide IEP datasets with Special Education data team for integration and comprehensive student data representation and to support program initiatives and improved student outcomes.

Participate in change management and communication planningrelated to system updates ensuring partners are informed and impacts are well understood prior to implementation to reduce risk and enhance adoption of new systems or processes.

Communicate and present findings:The analyst prepares detailed project reports data dashboards and summary presentations using productivity software (e.g. MS PowerPoint Google Slides MS Excel) to effectively communicate data quality metrics audit results and data-driven insights to department leadership school staff and external auditors.

Support implementation and training:The analyst works with the vendor and other developers in guiding training materials and user guides tailored to data entry protocols employing standard documentation practices to support district staff during system rollouts and ensure correct data stewardship practices are followed related to the Statewide IEP platform.

Facilitates and participate in Agile or other project processes

Assists and supports sprint planning and annual software development roadmap planning. Build sprints based on collaboration with the product owner and product and development teams. Facilitates grooming of backlog and involves product owner. Participates in code release with vendor or Information Technology (IT) team creates and distributes release notes for business stakeholders.

Participate in meetings and develop resource materials

Participate in daily stand-ups. Provide weekly work estimations for business team meetings. Assists with business team meetings and facilitates requirements gathering design and demo meetings. Creates user manuals and business rule documentation as needed.

Required Qualifications:

Desired Qualifications:

Compensation
The annual compensation for the position is$92760 - $124752per year and depends upon experience educational background and qualifications. Geographic differentials may be applied based on work location of successful candidate. Washington State offers a generous benefit package including health dental and life insurance retirement and an optional deferred compensation program. Please visitHealth Care Authorityfor information regarding health benefits and theDepartment of Retirement Systemsfor retirement plan information. This is a general service position. This position is not represented by a bargaining unit.

Application Process

Those interested in this position must apply through. Applications must include the following documents in MS Word or PDF format:

NOTE: Your resume and letter of interest must be attached to your application. Please confirm they are attached before you submit.

Please address any questions to:

Office of Superintendent of Public Instruction
600 Washington Street Southeast
Olympia Washington 98504-7200

:

Persons needing accommodation in the application process or this announcement in an alternative format may contact the Human Resources Office at or or e-mail .

New Jobs Alert Service

OSPI offers a subscription service which regularly notifies subscribers of new OSPI employment opportunities on . Subscribers are notified via text or email alert. If you are interested in this service then please subscribe at this location.

OSPI is an equal opportunity employer and encourages applications from job seekers who will contribute to our diversity. OSPI provides equal access to all programs and services without discrimination based on sex race creed religion color national origin age honorably discharged veteran or military status sexual orientation including gender expression or identity the presence of any sensory mental or physical disability or the use of a trained dog guide or service animal by a person with a disability. If you would like please include your name and gender pronouns in your application to ensure we address you appropriately throughout the application process. Persons needing accommodation in the application process or this announcement in an alternative format may contact the human resource consultant listed in Application Process.