Accounting Assistant

Job Summary:

Reviews and verifies accounting records prepares invoices and vouchers enters data files posts ledger and general journal entries and/or balances accounts payable and/or accounts receivable records.

Principal Responsibilities:

• Prepares codes verifies balances and reconciles a variety of accounting transactions listings invoices vouchers and reports on a timely basis. Which may include paying vendor invoices for goods and services responding to vendor queries reporting accounts receivable transactions and/or posting customer payments.
• Maintains balances and reconciles accounts payable receivable ledger and general ledger accounts financial statements and reports.
• Routinely communicates with suppliers and internal/external customers both verbally and in writing to resolve issues and provide accurate and timely customer service.
• Ensures adherence to external and internal controls accounting/accounts payable/receivable policies and procedures contractual compliance and approval requirements.
• Supports businesses on timely and accurate order adjustments.
• Produces reports of accounts that are in arrears and analyses of bad debt and prepares analyses and reconciliations of bill runs to detect fraud.
• Maintains a high aptitude for use of necessary technology as defined for the position.
• May participate in special projects such as compiling preparing and distributing financial reports assisting with data analysis and problem resolution and providing audit assistance.
• Maintains compliance with all internal policies and procedures and compliance with all legal regulations.
• Other duties as assigned.

Job Level Specifications:

• Extensive knowledge of the organization job practices and procedures enabling a high level of contribution.
• Completes complex assignments requiring significant judgment initiative and problem solving skills.
• Work is performed under minimal guidance and assigned in the form of desired expectations. Independent judgment is used to determine best approach and creativity is expected to achieve maximum results and handle new situations.
• Collaboration with internal or external contacts. May participate on teams for special assignments. Responds to requests from senior management internal and/or external contacts.
• Actions may have significant impact to department as well as others. Errors may be difficult to detect and remedy and potentially result in loss of customer business materials money and/or time.

Work Experience:

• Typically requires a minimum of five years of related experience.

Education and Certification(s):

• High School Diploma or equivalent

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills.