Leasing & Acquisition Support Specialist

Location: Remote (South Africa Preferred. Open to LATAM)
Compensation:

• South Africa: $1800 $2400 USD/month performance incentives
• LATAM: $1700 $2200 USD/month performance incentives
  Industry: Commercial Real Estate Investment & Leasing
  Schedule: Full-Time US EST Hours Required
  Type: Long-Term Remote Contractor

About the Company

We are a rapidly growing commercial real estate investment and development group managing a high-volume pipeline of acquisitions tenant renewals and leasing opportunities across the United States. Our team is scaling aggressively and requires a highly proactive support professional who can help facilitate deals manage tenant communication and keep leasing pipelines moving efficiently.

This is not a passive administrative role. We are looking for someone who is highly organized confident communicating with tenants and motivated by helping close deals and move opportunities forward.

Role Overview

The Leasing & Acquisition Support Specialist will serve as a critical support partner to the acquisitions and leasing team. This individual will work directly inside active deal flow helping manage inbound tenant opportunities lease renewals proposals and CRM coordination.

The ideal candidate combines strong administrative discipline with the confidence and communication skills needed to engage professionally with tenants and brokers. This role is best suited for someone who thrives in a fast-moving environment enjoys working through pipelines and can confidently help move deals forward.

While the role includes structured administrative work the team ultimately wants someone with strong commercial instincts urgency and ownership mentality.

Key Responsibilities

Leasing & Tenant Coordination

• Manage inbound tenant inquiries and leasing opportunities
• Follow up with tenants regarding renewals available spaces and ongoing deal conversations
• Assist in moving deals through the pipeline by maintaining proactive communication
• Coordinate leasing conversations and help facilitate next steps internally

Proposal & Document Preparation

• Prepare leasing proposals using PowerPoint templates
• Generate lease-related documents using standardized Word templates
• Maintain accurate records of contracts proposals and tenant communications
• Assist with acquisition and leasing documentation support

CRM & Pipeline Management

• Maintain and update CRM systems accurately and consistently
• Track leasing pipelines follow-ups renewal timelines and tenant activity
• Ensure all lead and tenant data is entered cleanly and updated promptly
• Support reporting and organization across multiple active deals

Administrative & Operational Support

• Conduct prospect and contact research for tenants and property owners
• Support outreach campaigns and tenant engagement initiatives
• Handle time-sensitive administrative requests from leadership
• Organize files maintain structured digital records and support internal coordination

Communication & Deal Facilitation

• Professionally communicate with tenants and stakeholders via phone and email
• Help maintain momentum on active deals through consistent follow-up
• Escalate stalled conversations or bottlenecks appropriately
• Operate with urgency accountability and strong attention to detail

Required Qualifications

• Previous experience in leasing support acquisitions support real estate coordination executive assistance sales support account management or high-volume administrative environments
• Strong spoken and written English with highly professional communication skills
• Comfortable speaking with tenants clients and stakeholders over the phone
• Strong organizational skills with the ability to manage multiple moving pieces simultaneously
• Experience using CRM systems and Microsoft Office tools
• High attention to detail and strong follow-through
• Ability to work independently in a fast-paced remote environment
• Comfortable working EST-aligned hours consistently

Preferred Backgrounds

Candidates coming from the following environments are highly attractive for this role:

• Commercial real estate support
• Leasing coordination
• Property management support
• B2B sales support
• Account management
• Tenant relations
• Software sales or inside sales environments
• High-volume outbound or inbound call environments

Ideal Candidate Profile

The ideal candidate is:

• Hungry proactive and highly responsive
• Comfortable working inside fast-moving deal environments
• Confident on the phone and able to communicate naturally with U.S.-based tenants
• Organized enough to manage large pipelines and repetitive workflows accurately
• Motivated by performance and outcomes
• Able to operate without constant supervision
• Someone who takes ownership rather than waiting for instruction

This role is not suited for someone who is overly passive or uncomfortable handling live conversations and follow-up responsibility.

Why This Role Matters

The company is experiencing rapid acquisition and leasing growth and needs additional operational horsepower to help manage deal volume efficiently. Leadership needs someone who can help keep opportunities moving while reducing administrative bottlenecks across the leasing pipeline.

This person will become deeply integrated into the day-to-day operations of the business and will have the opportunity to grow alongside a high-performing commercial real estate team.