HR Specialist Northern Europe

Job Mission:

The HR Specialist supports the HR Manager Northern Europe in delivering efficient high-quality HR services across the region. This role focuses on day-to-day HR operations administrative excellence and employee lifecycle support ensuring smooth execution of HR processes and a positive employee experience.

Working across the Netherlands Belgium the Nordics and Germany the HR Specialist plays a key role in maintaining accurate HR data supporting managers and employees with HR queries and ensuring that policies and procedures are consistently applied. The role combines strong organizational skills with a service-oriented mindset to support both the HR team and the wider business.

Key Responsibilities:

1. HR Operations & Administration

• Manage and maintain employee records HR systems and personnel files ensuring data accuracy and compliance.
• Support payroll preparation benefits administration and coordination with external providers.
• Handle HR documentation including contracts amendments onboarding and offboarding paperwork
• Act as the first point of contact for employee HR queries providing timely and accurate support

2. Employee Relations & Culture

• Assist in organizing employee engagement activities events and internal communications.
• Contribute and support in initiatives that enhance employee engagement well-being and inclusion.
• Support the handling of employee relations matters by preparing documentation and tracking cases

3. Office & Workplace Support

• Collaborate with Office Management to ensure smooth workplace operations and administrative processes.
• Support with office facilities workspace planning supplies and equipment together with the Head of Office.
• Support with safety protocols and administrative processes are efficient and well-implemented.
• Help maintain a well-organized safe and welcoming work environment

4. Talent Management & Development

• Support in talent management and workforce planning.
• Coordinate training activities and development initiatives in collaboration with HR Manager.

5. Employee Lifecycle Support

• Coordinate onboarding and offboarding processes ensuring a smooth employee experience
• Support recruitment activities including interview scheduling candidate communication and documentation.
• Assist in implementing performance management cycles and follow-up actions.

Track employee movements absences and key HR metrics.

Qualifications

• Bachelors degree in Human Resources Business Administration or related field.

Fluent in English and Dutch both oral and written.

• 24 years of experience in an HR support or administrative role preferably in an international environment
• Experience working with HR systems and handling confidential data.

Skills and competences

• Strong organizational skills and attention to detail.
• Service-oriented mindset with a proactive and hands-on approach.
• Good communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively.
• High level of integrity and discretion when handling sensitive information.
• Comfortable working in a fast-paced multicultural environment.