Administrative Assistant IIIIII Compliance

THE IDEAL CANDIDATE: The ideal candidate will be a self-starter with strong administrative organizational and technical skills including experience using Microsoft SharePoint Forms Excel Word Outlook and related tools. The candidate should have experience supporting executive-level leaders confidential administrative functions and department operations. They will be well-versed in supporting compliance privacy healthcare regulatory legal audit risk quality or other highly confidential functions.

They will also demonstrate strong judgment professionalism attention to detail follow-through and the ability to manage multiple priorities with limited direction. This role will provide administrative support to the Compliance Officer and coordination support to the HCA Office of Compliance and Privacy.

Duties may include but are not limited to the following (all levels):

• Provides administrative support to the Compliance Officer including calendar management meeting coordination correspondence document preparation follow-up tracking and organization of confidential materials;
• Provides coordination and administrative support to compliance and privacy functions within HCA;
• Maintains department SharePoint sites document libraries trackers forms folders permissions coordination and related workflow tools;
• Uses Microsoft Forms Excel SharePoint and other tools to collect information track submissions monitor completion status and prepare reports;
• Assists with compliance and privacy tracking logs including training policies investigations audits corrective action plans committee items vendor documentation and other department deliverables;
• Prepares agendas meetings materials minutes reports correspondence and follow-up items for compliance and privacy meetings;
• Supports compliance and privacy departments with document collection tracking reporting policy updates audit support regulatory readiness and follow-up activities;
• Maintains confidential records and documents in an organized and secure manner;
• Coordinates with internal department to obtain information follow-up on deadlines and support compliance and privacy workflows;
• Performs other related duties as required.

These are entrance requirements for the exam process and assure neither continuance in the process nor placement on an eligible list.

Education Training and Experience:
Some to considerable education and/or experience which would provide the required knowledge skills and abilities (KSAs). The required KSAs can typically be demonstrated by:

Administrative Assistant I: Possession of an Associates degree in a related field (such as business public administration general education etc.) and one (1) year of related administrative experience.

Administrative Assistant II: Possession of an Associates degree in a related field (such as business public administration general education etc.) and two (2) years of related administrative experience.

Administrative Assistant III:Possession of an Associates degree in a related field (such as business public administration general education etc.) and three (3) years of related administrative experience.

Additional related experience can be substituted for the education requirement on a year for year basis.

• Previous experience supporting departments that work with compliance privacy legal regulatory auditing or other confidential administrative functions.
• Intermediate proficiency in the following:
  • Microsoft Word
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft SharePoint

• Proficiency and previous experience using Microsoft Forms

FINAL FILING DATE: Applications must be received by County of Ventura Human Resources Health Care Agency in Ventura California no later than 5:00 p.m. on 5/26/26.

To apply online please refer to our website at. If you prefer to fill out a paper application form please call for application materials and submit them to County of Ventura Human Resources- Health Care Agency 646 County Square Drive Ventura CA 93003.

SUPPLEMENTAL QUESTIONNAIRE Qualifying:All applicants are required to complete and submit the questionnaire for this exam at the time of filing. The supplemental questionnaire may be used throughout the exam process to assist in determining each applicants qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.

APPLICATION EVALUATION Qualifying:All applications will be reviewed to determine whether the stated requirements are met. Those individuals meeting the stated requirements will be invited to the written examination.

COMPARATIVE SCREENING Qualifying:If there is a high number of qualified applicants a comparative screening will be conducted to determine which of the applicants will be selected for invitation to the oral examination. Applications will be evaluated and ranked according to criteria that most closely meets the needs of the department so it is essential that applicants provide as much detail as possible and answer all parts of the application and supplemental questions.

ORAL EXAM 100%:A job-related oral exam will be conducted to evaluate and compare participating applicants knowledge skills and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Applicants must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list. If there are three (3) or fewer qualified applicants a T&E or an Oral Examination will not be conducted. Instead a score of seventy percent (70%) will be assigned to each application and each applicant will be placed on the eligible list.

Applicants successfully completing the exam process may be placed on an eligible list for a period of one (1) year.

BACKGROUND INVESTIGATION:A thorough pre-employment post offer background investigation which may include inquiry into past employment education and driving record may be required for this position.

For further information about this recruitment please contact Erin Niemi by e-mail at or by telephone at .