Program Finance Analyst

Program Finance Analyst

On Site Position

JOB ANNOUNCEMENT

Sacred Heart Community Service located in San Jose CA is looking for a Full-Time Exempt Program Finance Analyst to join our Finance Team. This role is ideal for a detail-oriented organized and flexible individual who thrives in a fast-paced nonprofit environment. The right candidate will have strong verbal and written communication skills and have a passion for our missionto change lives and impact poverty. For more than 60 years SHCS has been a leading institution in addressing poverty in Santa Clara County through a strategy that combines focusing on the consequences of poverty through impactful programs while building power with community to push for systemic change.

POSITION SUMMARY:

The Program Finance Analyst provides financial analysis budget support grant financial management invoicing and reporting support for assigned program areas at Sacred Heart Community Service. The position works closely with program directors and Finance Team members to develop grant budgets monitor budget-to-actual performance support labor cost planning prepare and submit funder invoices and ensure accurate financial tracking across grants programs and sub-programs. The Program Finance Analyst also helps develop standardized monthly financial reports supports funder monitoring and compliance activities and contributes to improvements in financial processes procedures and documentation.

RESPONSIBILITIES AND DUTIES:

Program Finance Support (7075%)

Assist assigned program areas in developing budgets for new grant applications contract renewals and program planning.

Coordinate the setup of project codes for new grants and contracts to support accurate time expense and revenue tracking.

Provide Program Directors with regular budget-to-actual reporting at the grant program department and sub-department levels.

Monitor ongoing financial activity and review results with program leadership to identify budget concerns spending trends and needed adjustments.

Assist Program Directors with planning monitoring and analyzing labor costs charged to grants and contracts.

Support financial aspects of funder monitoring visits audits and compliance reviews.

Build effective working relationships with funders program staff and Finance Team members to support timely issue resolution.

Support the development of standardized monthly financial reporting packages for assigned program areas.

Assist with financial process improvements procedure documentation and special projects as needed.

Grant and Contract Invoicing (1015%)

Prepare and submit periodic invoices for assigned grants and contracts including required supporting documentation.

Review invoice backup for accuracy completeness and alignment with funder requirements.

Coordinate with program and accounting staff to resolve questions related to expenses documentation coding or billing.

Follow up with funders to support timely processing of payments.

Agency Participation and Other Duties (1015%)

Supports the planning of and participates in agency-wide programs events and outreach efforts.

Supports the planning of and attends staff meetings retreats and other team and agency events.

Provides support and executes other duties as assigned.

REQUIRED QUALIFICATIONS AND EXPERIENCE:

Minimum of four years of relevant experience in finance accounting budgeting grants management nonprofit administration or financial analysis; a bachelors degree in a related field may substitute for up to two years of experience.

Experience preparing budgets financial reports reconciliations invoices or other financial documentation.

Excellent computer skills including strong Excel proficiency and comfort working with large data sets and financial reports.

Experience working with an ERP accounting or financial management system.

Ability to manage multiple priorities in a fast-paced environment.

Strong verbal and written communication skills.

Excellent organizational skills and proven ability to meet deadlines.

Ability to work collaboratively with finance program and administrative staff.

Strong commitment to the mission and vision of Sacred Heart Community Service.

Flexible compassionate and supportive attitude.

PREFERRED QUALIFICATIONS AND EXPERIENCE:

Experience with nonprofit finance government contracts grants management or cost-reimbursement invoicing.

Proficiency in NetSuite.

Experience supporting program budgets or grant-funded programs.

Bilingual in English/Spanish or English/Vietnamese.

CPA license masters degree or advanced coursework in accounting finance public administration or nonprofit management is a plus but not required.

REPORTING RELATIONSHIP:

The position is exempt full-time and reports to the Director of Finance.

COMPENSATION:

The salary is commensurate with experience. The salary range is $84000$94000 annually. Benefits include fully paid medical insurance for employees and majority paid medical insurance for qualified dependents dental insurance vision insurance 12 paid holidays 10 paid sick days per year paid vacation starting at 10 days per year additional wellness benefits basic life and long-term disability insurance professional development and more.

Sacred Heart Community Service is proud to be an Equal Opportunity workplace and an Affirmative Action Employer. SHCS is committed to building a team of people from diverse ethnic cultural and experiential backgrounds. We especially encourage members of historically underrepresented and marginalized communities people of color women people living with disabilities veterans and LGBTQ people to apply. It is the policy of Sacred Heart Community Service to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants without regard to race color ethnicity ancestry religion age sex gender sexual orientation gender identity/expression pregnancy medical condition or genetic information veteran status national origin disability marital or other protected status. SHCS will conform to the spirit as well as the letter of all applicable laws and regulations.