Finance Assistant

Financial Assistant

The Arc of King County serves all people with intellectual and other developmental disabilities (IDD) across the lifespan from prenatal diagnosis through end-of-life care.

Our programs include:

• Information and Family Supportfor individuals with IDD their family members and community;
• Supported Living Servicesfor adults living in the community; and
• Public Policy and Civic Engagementfor people who want to ensure communities and public services work for people with IDD

The Arc promotes and protects thehuman and civilrights of people with IDD actively supporting their full inclusion so that they can live learn work and play in the community making the world a better place for us all.

For more information about the organization visit our website at Description

The Financial Assistant (FA ) is a full-time non-exempt position responsible for supporting financial and administrative functions with a primary focus on the Supported Living Program (SLP). This position oversees financial communication with client representative payees Washington State Department of Social and Health Services (WA DSHS) Social Security Administration (SSA) housing authorities/landlords Medicaid/Medicare and with The Arc of King Countys internal finance team. The FA ensures timely processing and tracking of reimbursement forms for client-related expenses maintains organized financial records assists the Supported Living quality assurance team in Individual Financial Plan (IFP) creation and maintenance oversight of client ledgers supports audit preparation. While collaborating closely with program management to promote transparency accuracy and accountability in financial and administrative processes. As well as overseeing SLP vehicle fleet tracking and maintenance.

Organizational Reporting Relationships

Department:Finance

Supervisor:Controller

Programmatic Oversight: Director of Supported Living in compliance with DSHS/DDA Policy

Essential Functions

• General bookkeeping and data entry with a primary focus on SLP transactions.
  • General Ledger Maintenance: record financial transactions including vendor invoices bank deposits and adjusting journal entries
    • Accuracy & Coding: Ensure all entries are meticulously coded to the correct accounts departments or project codes
    • Audit Readiness: Maintain a clean digital trail by attaching receipts invoices and supporting documentation directly to transactions within QuickBooks. Support with audits as needed
  • Credit Card Management: Expense tracking categorizing receipt reconciliation
  • Accounts Payable and Vendor Management: coordinate with vendors process bills create and print checks.
  • Maintains basic accounting and documentation practices
  • Assists with special financial projects research or data cleanup tasks as assigned.
  • Collaborates with Controller to submit timely and accurate invoices for current grants and contracts.
  • Maintains current knowledge of DDA financial processes reimbursements residential allowance requests (RARs) and allowable expense guidelines for Supported Living programs.
  • Maintains a deep working knowledge of representative payee roles responsibilities and communication protocols.
  • Responsible for billing invoice processing and tracking of payments for trainings and events including utilizing website interfaces.
  • Assists in providing training and hands on learning opportunities to expand both staff and client knowledge of processes and procedures related to finances as well as other administrative tasks associated with SLP.
  • Keeps up-to-date knowledge of IDD services and resources applicable to clients.
• Maintains participant and organizational data including monitoring navigating and reconciliation using financial monitoring systems such as but not limited to Digital Banking portals and QuickBooks.
• Accurately responds to and resolves in a timely manner questions concerns and/or issues related to the financial and administrative support provided in the scope of the position.
• Continually evolves internal and external materials and trainings. Formatting them to be accessible to different cultural communities in terms of disability language culture location and other applicable considerations. Utilizing The Arc of King Countys diverse staff team interpreters and/or other resources available.
• Oversee fleet of vehicles and work with teammates to conduct an annual onsite audit.
• Proactively participate in team department and agency meetings to achieve program goals.
• Maintains good relationships with community stakeholders including groups identified by supervisors.
• Ensures program documentation and materials are up to date including but not limited to DSHS annual paperwork client budgets and IFPs.
• Maintains timely and thorough documentation.
• Attend SLP hosted events throughout King County when possible.
• Collaborate effectively and professionally with team members throughout the organization.

• Communicates in a timely clear and thoughtful manner with participants co-workers and community members. Such as:
  • Respond to emails and calls within 2 business days.
  • Share materials with teammates and consults with supervisors.
  • Is flexible and courteous with clients/participants; empathetic while keeping professional boundaries. Such as: listen attentively follows through in a timely manner is supportive and helpful.
• Time management: Uses time efficiently to complete tasks in a timely manner.

• Manages multiple rapidly changing priorities in compliance with applicable regulations.
• Maintains a high level of confidentiality and professionalism at all times.

The above is not a comprehensive list of activities duties or responsibilities required for this position. Management may assign or reassign duties and responsibilities at any time as it deems necessary.

Physical and Other Requirements

• Ability to pass a criminal background check
• Mandatory Reporter.
• Self-starter: Able to independently identify what needs to be done and does it to completion
• Professional growth: Shows willingness to learn and apply new skills. Such as:
  • Corrects action when coached on performance.
  • Evaluates activities for effectiveness.
  • Attends professional development opportunities.
• Reliability: Can be counted on to complete job duties. Does not leave team or clients waiting for deliverables.
• Maintain an up-to-date Outlook calendar.
• Ability to learn and efficiently use new electronic platforms efficiently
• Ability to use phone email and internet with ease
• Work hours typically occur between 8:30 AM 4:30 PM Monday-Friday with some flexibility
• Requires some evening and weekend work with advanced notice
• Regular presence in our main office The Arc Legacy Center in SeaTac (this is a hybrid position approximately 3 days a week in-person)
• Ability to lift push or pull 15-20lbs
• Ability to operate standard office equipment
• Close visual acuity to prepare and analyze data and extensive reading.
• Repeating motions that may include the wrists hands and/or fingers.

Hours/Salary/Benefits

• This is a full-time non-exempt position.
• This position is eligible for The Arc of King Countys employee benefits package which includes medical dental and vision insurance 401(K) EAP Orca card paid holidays paid personal leave and more.
• Pay range $27 to $29 per hour.

Education

• Bachelor-level degree preferred or other related equivalent work experience.

Experiences

• Minimum of one year of experience in an administrative or financial position.
• Direct experience interacting with and supporting people with intellectual and developmental disabilities and their families.

Minimum qualifications

• Knowledge of confidentiality standards including HIPAA and agency policies related to client information.
• Understanding and ability to implement best practices for internal auditing documentation accuracy and data integrity.
• Proficiency in Microsoft Office Suite (Excel Outlook Word)
• Familiarity with platforms: Therap Humanity Paycom Washington Connects Provider One and Relias strongly preferred.
• Current CPR/AED and First Aid Certification or ability to obtain at time of hire.
• DSHS/DDCS Basic Core Requirements (or completion of these trainings within 90 days of hire).
• Ability to learn about IDD and community resources through experience and on-the-job training.
• An ongoing commitment to learning as policies services and procedures change over time.
• Ability to learn and implement State of Washington Mandatory Reporting requirements.
• Demonstrated ability to work effectively with individuals of diverse economic ethnic and social backgrounds.

ORa combination of education experience and measurable performance which demonstrates the capability to perform the duties of this position.

If reasonable accommodation is needed please contact Human Resources at

The Arc of King County is an Equal Employment Opportunity employer.

All qualified candidates are encouraged to apply.