Office Manager

Who we are

At OpenUp our mission is to make mental well-being accessible to everyone. Following a high tech & high touch approach we support companies their employees and their families with proactive and practical mental health services. Through our digital platform clients can access 1:1 check-ins online courses articles videos group sessions mindfulness practices and a team of committed mental well-being experts. As we believe that mental and physical well-being are deeply connected we have also added Lifestyle Experts to our offering focusing on nutrition exercise and sleep. We offer a truly holistic approach that helps people take ownership of their health. Were proud to work with forward-thinking organizations and are committed to raising the bar on accessible care.

OpenUp was ranked in the Top 3 on LinkedIns Top Startups list for& 2025 and is continuously growing. We are expanding our international teams and we are searching for like-minded talent. We are already serving 2000 companies (e.g. Rituals Deloitte Decathlon KPMG and McDonalds) through which 600K employees have access to our product.

About the role

Our Amsterdam HQ is where a lot of OpenUps energy happens: daily lunches in the kitchen regular borrels on Thursday afternoons impromptu whiteboard sessions and the occasional office yoga class. Were looking for a part-time (32h) Office Manager to keep that space humming and make sure everyone who works from visits or joins our office has a great experience.

Youll be the go-to person for everything office and culture related from suppliers and facilities to team events and the general vibe of the place. Its a varied hands-on role with real ownership over how the office feels and runs. At OpenUp were actively adopting AI in how we work and wed love for you to bring that same mindset to the office: using AI to plan smarter spend better and free up time for the human side of the job. Youll be part of our People team and report to the HR Manager.

What youll do

• Run the day-to-day of our Amsterdam HQ: supplies deliveries meeting rooms plants coffee and everything in between.
• Own vendor and supplier relationships (cleaning catering office supplies IT equipment support building management) and keep an eye on the office budget.
• Make sure the office is a place people actually want to come to: tidy well-stocked welcoming for guests and set up for both focused work and good conversations.
• Organise the moments that make OpenUp OpenUp: borrels monthly themed drinks anniversaries the company-wide summer fest Christmas party smaller team celebrations and more.
• Support onboarding logistics so new joiners feel welcome from day one including welcome kit and the office tour.
• Partner with the People team on office-related employee experience topics.
• Be the first point of contact for building management health & safety and any office-related questions from the team.

About you

• Youve done this kind of work before whether that was running an office managing a busy front of house or keeping a teams day-to-day moving behind the scenes ideally in a fast-growing international company.
• Youre organised proactive and comfortable juggling a long to-do list without losing the plot.
• You genuinely enjoy creating a great experience for people whether thats a thoughtful welcome for a new hire or a well-run team event.
• Youre hands-on and solutions-oriented: if the dishwasher breaks or the caterer cancels last minute you fix it instead of escalating it.
• Youre excited about AI and already use it (or are keen to) in your day-to-day work. You dont need to be technical you just need to be the kind of person who reaches for an AI tool before a 30-slot spreadsheet.
• You communicate clearly in Dutch & English (our working language).
• Youre based in Amsterdam and happy to be in the office 4 days a week.
• You care about mental well-being and are excited to contribute to our mission.

What you can expect

Joining OpenUp means being part of a fast-growing company thats doing something meaningful. Youll work with a diverse and international team. We like to have fun together with a lot of team building activities like our weekly borrels and after work sport classes the yearly ski-trip and our Padel tournament. Which makes our work fun challenging and dynamic. Apart from this we offer:

• 1500 annual personal development budget
• ClassPass: OpenUp contributes towards your classpass membership
• Monthly home internet/phone contribution (50EUR)
• Daily healthy and vegetarian lunch at our office.
• Regular office yoga meditation classes or breathing exercises
• Monthly drinks and company wide summer fest and other fun activities.
• 27.5 vacation days per year.
• Free and unlimited access for you and your family to all our products including our psychologists.

Next steps

Excited about this role at OpenUp We love to learn more about you. Send us your application through our website and we will be in touch with you soon.

At OpenUp everyone is welcome to apply - regardless of color age gender nationality or any other label. We embrace what makes you unique and we believe that a diverse team is crucial to success. If you are ready to OpenUp join us!

We may use artificial intelligence (AI) tools to streamline parts of our recruitment process. These tools assist our recruitment team but do not replace human judgement. All hiring decisions are made by humans. If you would like more information about how we use AI in the process please contact us.