Executive Assistant to the Vice President The University of Texas at Arlington

Another Source

Job Location:

Arlington, TX - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

At a glance

Another Source is proud to partner with The University of Texas at Arlington on a search for an Executive Assistant to the Vice President for University Advancement. This is a great opportunity for someone who enjoys being a trusted partner to leadership keeping complex priorities moving and building strong relationships across a collaborative campus environment.

As the largest university in North Texas UTA is preparing for its first-ever comprehensive fundraising campaign making this an exciting time to join the team. The role offers meaningful exposure to executive leadership involvement in high-level initiatives and the chance to contribute to a mission-driven university making a big impact across the region.

If you enjoy staying organized thinking ahead and supporting leaders in a fast-moving people-centered environment this could be a rewarding next step in your career.

Description: What youll be doing

Another Sources client The University of Texas at Arlington is recruiting an Executive Assistant to the Vice President to join their Development and Alumni Relations team.

Heres a little about The University of Texas at Arlington (UTA) and the position they are recruiting for:

As the largest university in North Texas and second largest in The University of Texas System UTA is located in the heart of Dallas-Fort Worth challenging our students to engage with the world around them in ways that make a measurable impact.

Learn more about The University of Texas at Arlington: more about The Office of Development and Alumni Relations: you will be doing:

The Executive Assistant provides high-level professional administrative support to the Vice President for Development and Alumni Relations ensuring the effectiveness of the VPs leadership across the division. This role manages complex scheduling and travel prepares executive-level correspondence and materials facilitates communication with campus leadership and external stakeholders and oversees sensitive and confidential matters with discretion. The Executive Assistant functions as the central point of coordination for the VPs office supports donor-related activity tracking and helps manage administrative operations across the department requiring strong judgment organization independence and professionalism.

How you will be spending your time:

Executive Support & Coordination

Provide sophisticated proactive calendar management for the Vice President coordinating with university leadership (President Provost Deans Vice Presidents senior staff).
Manage complex domestic and international travel arrangements and itineraries.
Anticipate needs prepare materials and track deadlines for meetings briefings and projects requiring VP attention.

Administrative & Operational Management

Prepare draft edit and proofread high-level correspondence reports presentations and confidential materials.
Conduct research and compile background materials for VP meetings and decision-making.
Maintain professional standards of accuracy and quality for all documents and communications.

Internal & External Communication

Serve as the primary point of contact for all matters directed to the VP assessing inquiries and determining appropriate action or referral.
Manage information flow between the VP and internal stakeholders ensuring timely communication and follow-up.
Coordinate meetings with donors corporate partners and external constituents; manage logistics catering and agendas.

Donor Activity & Data Support

Track donor engagement activity for the President and Vice President using Raisers Edge or similar donor CRM.
Record call reports correspondence and interactions; run queries and reports to support weekly divisional communications.
Maintain accuracy of donor and prospect information in collaboration with Advancement Services.

Office Administration & Staff Support

Oversee daily operations of the VP office and coordinate administrative support needs across the department.
Serve as point of contact for internal administrative workflows scheduling and resource allocation.
Maintain organized filing systems office processes and workflow efficiencies.
Support divisional events retreats staff meetings and donor engagements as assigned.

Minimum Qualifications

A bachelors degree and three (3) years of upper-level administrative experience or a high school diploma/equivalent and seven (7) years of progressively responsible administrative experience or an equivalent combination of education and experience.
Experience with accounts and budget management.
Expertise in complex calendar management and domestic/international travel coordination.
Exceptional written verbal and interpersonal communication skills.
Strong analytical organizational and time-management skills.
Ability to handle confidential information with discretion.
Ability to prioritize and manage multiple competing deadlines.
Ability to work collaboratively across diverse units and constituencies.
Proficiency with Microsoft Office Suite (Outlook Excel Word Teams) and common office applications.
Proficiency with Microsoft Office Suite (Outlook Excel Word Teams PowerPoint) and common office applications.
Demonstrated proficiency in creating PowerPoint presentations
Experience with donor databases such as Raisers Edge NXT.
Familiarity with PeopleSoft (UTShare) or similar administrative platforms.

Preferred Qualifications

Knowledge of University policies and procedures.
Proficiency in advanced computer applications including spreadsheets word processing and database systems.
Experience with Blackbaud Raisers Edge NXT or similar donor CRM.
Familiarity with UT System policies and procedures.
Understanding of higher education operations and dynamics.

Whats in it for you:

The University of Texas at Arlington offers a comprehensive benefits package for full-time staff.

Learn more about the benefits here: Employment Opportunity and Non-Discrimination:

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University accordance with federal and state law the University prohibits unlawful discrimination including harassment on the basis of race color national origin religion age sex sexual orientation pregnancy disability genetic information and/or veteran status. The University also prohibits discrimination on the basis of gender identity and gender expression. Retaliation against persons who oppose a discriminatory practice file a charge of discrimination or testify for assist in or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments employees and students to ensure the Universitys compliance with this policy.

Another Source works with their clients on a retained project basis. We are committed to building inclusive candidate pools as we partner with hiring teams. As you read through the job posting and review the list of qualifications (required and/or preferred) please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.

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At a glanceAnother Source is proud to partner with The University of Texas at Arlington on a search for an Executive Assistant to the Vice President for University Advancement. This is a great opportunity for someone who enjoys being a trusted partner to leadership keeping complex priorities moving ...