Executive Assistant

Ergons ISL Business Segment has an opening for an Executive Assistant based at its corporate headquarters in Flowood MS. Ergon is a family-owned company based in the Jackson MS area with facilities across the U.S.

The Executive Assistant provides high-level administrative and operational support to multiple senior leaders within Ergons Integrated Services & Logistics (IS&L) segment. This role supports a dynamic leadership team including executives with enterprise-wide responsibilities and board-level engagement.

This position requires a high degree of professionalism discretion and executive presence along with the ability to anticipate needs manage competing priorities and operate effectively in a fast-paced highly visible environment. The Executive Assistant will also collaborate regularly with the EVP of IS&Ls Executive Administrative Assistant to ensure alignment across leadership priorities coordination of schedules and seamless support of executive-level initiatives. A critical aspect of this role is maintaining strict confidentiality while handling sensitive business matters and communications. Ergon offers a competitive benefits package: 401(k) Matching Health Life Dental Holidays Vacation Sick Leave Tuition Assistance and Profit Sharing.

• Five plus years of experience supporting senior-level executives preferably in a multi-leader or corporate environment.
• Demonstrated ability to interact professionally with executive leadership board members and external stakeholders.
• Strong communication organizational and interpersonal skills.
• A self-starter with the ability to work with minimal supervision anticipate needs and proactively manage responsibilities.
• Proven ability to manage multiple priorities with a high level of accuracy and attention to detail.
• Experience in complex calendar management travel coordination and executive communications.
• Proficiency in Microsoft Office and other office software suites.
• High level of tact discretion and integrity due to frequent exposure to confidential and sensitive information.
• Ability to adapt quickly and maintain composure in a fast-paced high-demand environment.
• A high school diploma or equivalent is required. (A college degree is preferred.)
• Regular and predictable attendance is a requirement for this position.

Responsibilities:

• Performs a wide range of administrative and executive support duties of a highly responsible and confidential nature.
• Provides direct support to multiple IS&L leaders managing shifting priorities and ensuring alignment across leadership schedules and initiatives.
• Partners with the Executive Vice President of IS&Ls Executive Administrative Assistant to coordinate leadership activities align priorities and ensure seamless execution of executive-level initiatives.
• Manages complex calendars and coordinates meetings across senior leadership cross-functional teams and external stakeholders including board-level engagements; resolves conflicts and prioritizes critical business needs.
• Prepares executive-level materials including agendas presentations and briefing documents; captures and distributes meeting notes and action items.
• Coordinates communication scheduling and logistics across departments and business units to support leadership effectiveness.
• Handles administrative and operational functions including document preparation invoice coding and tracking file and records management budget tracking and AFE (funding request) management and reporting.
• Coordinates travel arrangements meeting logistics and event planning including hotel accommodations and meeting space reservations.
• Maintains tracking reporting and data management using Excel and other tools to support leadership decision-making.
• Composes and edits routine and non-routine correspondence and serves as a professional point of contact for internal and external stakeholders.
• Maintains office operations including supplies and equipment oversight.
• Works accurately and productively with competing priorities and tight deadlines.
• Performs other duties as assigned.

Required Experience:

IC