Assistant Facility Manager

Role Summary

The Assistant Facility Manager provides operational and administrative support to the Corporate Real Estate (CRE) and Facilities Office Services team helping ensure the Maersk office operates efficiently safely and in alignment with corporate standards. This role supports daytoday facilities operations vendor coordination employee services compliance tracking and workplace initiatives while delivering a highquality customerfocused employee experience.

Key Responsibilities

Facilities & Office Operations

• Support daily facility operations for assigned corporate office locations
• Assist with service requests work orders and followup to ensure timely resolution
• Conduct routine walkthroughs and report maintenance safety or cleanliness issues
• Support preventative maintenance programs and scheduled building services
• Assist with office moves seating changes and space setup as directed

Vendor & Service Coordination

• Coordinate with external vendors (janitorial maintenance security HVAC landscaping Desktop Services) to support service delivery
• Track service requests and escalate issues as needed
• Support Contract Administration including vendor onboarding COI tracking and compliance documentation.
• Support contract administration and vendor performance tracking

Administrative & Financial Support

• Assist with invoice processing operating expense (OPEX) tracking and budget monitoring
• Maintain accurate facility records logs and documentation
• Support budget tracking and reporting for facilitiesrelated expenses
• Maintain accurate property records logs and documentation

Health Safety & Compliance

• Support compliance with Maersk Health Safety Security and Environmental standards
• Assist with safety inspections corrective action tracking and incident documentation
• Support emergency preparedness efforts drills and site communications
• Assist with secure handling of confidential documents and authorized document disposition processes

Employee Experience & Communication

• Serve as a point of contact for employees regarding facilityrelated questions and requests
• Support internal communications related to building operations maintenance notices and site updates
• Assist with workplace initiatives events and engagement activities coordinated by CRE or Facilities
• Promote a professional and wellmaintained workplace environment that reflects Maersks values.

Continuous Improvement

• Identify opportunities to improve processes service delivery and workplace efficiency
• Identify opportunities for operational efficiencies cost savings and service improvements
• Assist with audits inspections and special projects as assigned

Qualifications & Experience

Required

• High school diploma or equivalent; associate or bachelors degree in Facilities Management Business or related field preferred
• 13 years of experience in facilities office services corporate real estate or administrative support
• Basic proficiency in Microsoft Office (Outlook Excel Word)
• Strong organizational and multitasking skills

Preferred

• Experience in a corporate or multisite office environment
• Familiarity with work order systems
• Knowledge of vendor COI requirements and basic contract administration
• Exposure to safety security or compliance processes

Skills & Competencies

• Customerfocused serviceoriented mindset
• Strong attention to detail and followthrough
• Clear verbal and written communication skills
• Ability to prioritize tasks in a fastpaced environment
• Professional demeanor with strong integrity and discretion
• Team player with the ability to work independently when needed

Working Conditions

• Primarily officebased with frequent movement throughout the facility
• Occasional lifting setup or afterhours support may be required
• Interaction with employees vendors contractors and leadership

Salary: $85000 - $110000*

Benefits: Full time employees are eligible for Health Insurance Paid Time Off and 401k Match

* The above stated pay range is the anticipated starting salary range for this position. The Company may adjust this range in light of prevailing market conditions and other factors such as location. The Company will work directly with the selected candidate(s) on the final starting salary in accordance with all applicable laws.

Notice to applicants applying to positions in the United States:

You must be authorized to work for any employer in the U.S.

#RPO

Maersk is committed to a diverse and inclusive workplace and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race colour gender sex age religion creed national origin ancestry citizenship marital status sexual orientation physical or mental disability medical condition pregnancy or parental leave veteran status gender identity genetic information or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

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