Program Assistant (Workforce Grants)

The Opportunity:Skagit Valley College (SVC) is accepting applications for a Bilingual Program Assistant with the WorkFirst and Early Achievers Grant programs. This position will be housed in the Workforce Grants office and will communicate with students during their enrollment process into the WorkFirst and EAG programs as well as during their time utilizing funding. Some students may be receiving benefits from DSHS experiencing homelessness considered lowincome or need additional assistance; it is important for the person in this position to have a studentcentered philosophy students are the top priority.

This position is a 12-month classified position working 100% full-time which is 40 hours per week. The incumbent will work in-person Monday through Friday. This position is grant-funded and contingent on continued grant funding. This position reports to the Workforce Grants Manager and will assist with administrative activities associated with WorkFirst and Early Achievers. The position will work closely with Workforce Grants staff as well as other Student Services staff.

The Location:Skagit Valley College is on the traditional and unceded territories of the Coast Salish Peoples especially on Swinomish Indian Tribal Community Upper Skagit Indian Tribe Samish Indian Nation Nooksack Indian Tribe and Sauk-Suiattle Indian Tribe. Located in a geographically diverse region between the dynamic metropolitan hubs of Seattle and Vancouver BC SVC is never far from world-class outdoor recreation urban arts scenes and local cultural events. SVC serves our local communities with a campus in Mount Vernon Oak Harbor on Whidbey Island and centers in Friday Harbor a Marine Technology Center in Anacortes and a Brewing Academy in Burlington.

Mission:Skagit Valley College cultivates student learning and achievement; contributes to the educational personal and economic success of students; and promotes equitable and thriving communities.

Vision:The primary focus of Skagit Valley College is student-centered teaching and learning. We are committed to:

• Equitable student outcomes in access achievement and community;
• Our Guiding Principles;
• Decisions based on strategy and evidence;
• The development of our employees;
• A diverse and inclusive college community where everyone belongs.

• An unrelenting focus on our mission to improve the lives of our students and to strengthen our diverse community.
• Support for innovative teaching learning and scholarship.
• Exciting opportunities for personal and career growth.
• Diverse cultural and environmental benefits of rural suburban and urban lifestyles.
• Friendly supportive and diverse work environments.
• Excellent benefits include competitive leave packages and an array of health dental vision and retirement plans to meet your current and future needs.

Workfirst Compliance and Bilingual Support

• Assist with the completion tracking and documenting of all attendance for WorkFirst students for compliance with SBCTC. This includes Vocational Education students ELA students and Basic Education students;
• Create and fill out a weekly spreadsheet to track attendance that has been turned in any excused/unexcused absences and assist in documenting these instances in eJAS;
• Communicate with current and future WorkFirst students regarding attendance and reminders when they are due;
• Hold workshops to assist students with the completion of their attendance hours when necessary;
• Assist in the creation of the quarterly attendance forms within FormStack for each student;
• Assist WorkFirst students with general WorkFirst questions;
• Check the Workfirst email and respond to student questions or forward to the Grant Specialist as appropriate;
• Assist WorkFirst students at the front desk with completion of necessary documents: Service Requests Applications etc.;
• Assist with contacting Spanish-speaking students by phone and email and assist in student meetings with the Workfirst Grant Specialist;
• Assist with contacting referred students to begin the intake process;
• Other duties as assigned associated with WorkFirst.

• Collaborate with the Early Achievers Grant Specialist to support Spanish-speaking EAG students with intake enrollment and course offerings and graduation applications;
• Support Early Achievers students through the initial enrollment process as well as ongoing support throughout their program by phone Zoom email and in-person;
• Assist in connecting with local EAG provider sites and assist with outreach efforts;
• Assist in providing information sessions when needed and requested;
• Other duties as assigned related to Early Achievers.

• Office procedures and practices;
• The mission values and core themes of Skagit Valley College;
• Flexibility and ability to accommodate multiple stakeholders with various interests and needs.

• Proficiency with Microsoft Office and database programs;
• Demonstrated problem-solving and analytical abilities;
• Written verbal presentation and interpersonal communication skills;
• Excellent customer service communication and teamwork skills;
• Computer and technological skills including software programs spreadsheets databases and word processing.

• Accept responsibility for the quality and timeliness of work;
• Work with a tight-knit team;
• Use Microsoft Office the internet and search engines;
• Respect and maintain confidentiality;
• Use judgment and critical thinking to resolve problems or issues using principles of collaboration and continuous improvement;
• Make timely decisions without sacrificing quality even under ambiguous circumstances;
• Actively contribute to a work environment that embraces diversity and uses diverse perspectives;
• Address problems and issues in an open constructive professional manner;
• Understand and follow applicable laws regulations and standards to establish and maintain a safe work environment;
• Effectively organize multiple assignments;
• Effectively communicate information and ideas orally and in writing;
• Promote the welfare and best interests of the students at all times;
• Perform assigned duties consistent with applicable laws regulations and goals of the institution community and technical college system;
• Maintain confidentiality and compliance with FERPA & grant regulations.

Minimum Qualifications:

• High School Diploma or equivalent education and experience;
• Experience working with multicultural and low-income students/clients;
• Experience using Microsoft platforms to track information;
• Experience assisting with projects and tracking mechanisms;
• Bilingual in English and Spanish.

• Associates Degree in Psychology Human Services Social Services Education or related field;
• Prior experience working in a community college environment particularly in Student Services;
• Experience with ctcLink and TargetX systems or similar CRM platform experience.

Salary and Benefits:

• Salary is based on Range 39 Step A $3393 per month with periodic increments to $4410 per month. This position is eligible for the Multilingual premium pay of five (5%) percent. The multilingual pay is incorporated in the posted salary range.Starting salary may be dependent on education qualifications and experience. Salary and benefits are subject to change in accordance with legislative mandates and collective bargaining agreements.
• This position is eligible for overtime pay in accordance with the Fair Labor Standards Act and is dependent upon continued grant funding.
• This is a union-represented position subject to a collective bargaining agreement.
• Retirement medical and insurance benefits are provided in accordance with state regulations. Additional information on benefits can be found at Deadline:Priority screening will begin after March 22 2026. Applications received on or before this date will receive first consideration. Applications received after the screening date may be considered until the position is filled.
  
  Please be aware that the College hiring authorities reserve the right to hire one or more candidates and may exercise the option to make a hiring decision prior to the conclusion of the recruitment process. Only candidates selected to interview will be contacted.
  
  Priority Screening Date: March 22 2026
  Interviews with Committee: TBD
  Finalist Interviews: TBD
  Anticipated Start Date: April 16 2026
  
  
  Application Procedure:
  To be considered for this position applicants must:
  1. Meet the minimum qualifications and;
  2. Submit a complete application to the online recruitment system at includes the following:
     • The online application which includes answers to all supplemental questions and contact information for at least three (3) professional references;
     • A current resume; (Attachment: Resume);
     • A letter of interest addressing the minimum desired qualifications and your education and experience as it supports the responsibilities of this position; (Attachment: Cover Letter).
  In order to be considered for the position you must complete the online application in full and attach the required supplemental documents. Failure to provide this information may eliminate you from consideration for this position.
  
  Conditions of Employment:
  • Prior to employment a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.
    
    Additionally pursuant to RCW 28B.112.080 applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for or have left a position during an investigation into a violation of any sexual misconduct policy at the applicants current or past employer. By law post-secondary education institutions cannot hire an applicant who refuses to declare the existence or non-existence of an investigation or findings subject to this statute.
  • In the interest of providing a healthy safe and secure educational and work environment and in order to meet the requirements of federal legislation it is the policy of Skagit Valley College to maintain an alcohol and drug-free workplace for our employees and students.
  • If hired you will be required to provide proof of identity and documentation of U.S. Citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.
  • This classification is included in the classified staff bargaining unit represented by the Washington Public Employees Association WPEA.
  
  Application Assistance:If you have questions about the position or require special accommodation you may contact Human Resources at Monday through Thursday 8:00 am to 5:00 pm Pacific Time. SVC complies with the Americans with Disabilities Act. Applicants with disabilities who require assistance with the recruitment process may leave a TDD/TTY message at by the application closing date.
  
  For questions regarding the online application system you may call NEOGOV Applicant Tech Support at from 8:00 am to 5:00 pm Pacific Time. For best results apply using one of the following browsers supported by NEOGOV: Google Chrome Mozilla Firefox Safari Microsoft Edge and later versions of Internet Explorer.
  
  SVC Annual Security Report:The U.S. Department of Education and the federal Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act require all colleges to provide information to current and prospective students and employees about campus safety policies procedures and statistics on certain crimes including hate crimes domestic violence dating violence stalking and sexual assault. We are required to report our campus security information and statistics in an Annual Security Report which is updated annually each October. All prospective employees may obtain a copy of the Annual Security Report from the Human Resources Office by calling or by accessing the Report at: Valley College is an equal-opportunity employer and is committed to providing equitable opportunities for all groups in terms and conditions of employment and personnel practices.
  
  Skagit Valley College provides a drug-free environment and does not discriminate on the basis of race color creed religion national origin sex sexual orientation and/or gender identity pregnancy genetic information age marital status disability honorably discharged veteran or military status in its programs and employment. For inquiries regarding non-discrimination policies contact Carolyn Tucker Vice President of Human Resources/EEO 360.416.7794 or . For inquiries regarding sexual misconduct compliance contact Title IX Coordinator Sandy Jordan 360.416.7923 or . Mailing address: 2405 E. College Way Mount Vernon WA 98273.