Office Manager

Location

Office-based in Fairfax VA

Job Summary

The Office Manager will help facilitate day-to-day functions of NEXT Oncology Virginia.

Essential Duties and Responsibilities

Essential and other important responsibilities and duties may include but are not limited to the following:

• Provide administrative support to all NEXT Virginia leadership.

• Coordinate administrative calendar as needed.

• Manage conference room(s) calendars.

• Prepare expense reports for executive staff.

• Arrange travel (air ground hotel and any incidental) domestic and international for executive staff as needed.

• Negotiate/arrange contract pricing for supplies and services.

• Maintain and organize office patient conference room and break room supplies.

• Responsible for maintaining phone directory (name phone number fax number email address etc.)

• Main contact for equipment repairs

• Arrange catering services for meetings (physician interviews site initiation site qualification etc.) as needed.

• Review and approve vendor invoices before sending them to the accounting department for payment.

• Supervise housekeeping staff.

• Order marketing and promotional items (brochures CDs USB drives handouts shirts etc.).

• Order laboratory housekeeping office supplies equipment computers software scrubs and lab coats.

• Maintain mailroom (receive distribute arrange pickups with overnight couriers).

• Provide excellent customer service to all internal and external customers.

Knowledge Skills and Abilities

• Proficiency in Microsoft Word Microsoft Excel and Adobe Acrobat

• Excellent verbal and written communication skills

Required Education and Experience

• High School Diploma required.

• Associates degree and/or certificate program preferred.

• Five years experience in a medical or research setting is preferred but not required.
  

Why Join Us

At NEXT Oncology (an Avacare Business) youll be part of a mission-driven team that values collaboration precision and patient safety. Our team is known for its supportive culture strong communication and commitment to excellence in clinical research.

IQVIA is a leading global provider of clinical research services commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at

IQVIA is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability status as a protected veteran or any other status protected by applicable law. is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements misrepresentations or material omissions during the recruitment process will result in immediate disqualification of your application or termination of employment if discovered later in accordance with applicable law. We appreciate your honesty and professionalism.