Assistant Registrar

Overview

As a member of the Registrars Office team the Assistant Registrar will assist with all activities directly related to the management of a comprehensive university Registrars Office. The Assistant Registrar will be responsible for the effective and timely delivery of information services and advice related to enrollment student records and academic services to students faculty staff and administrators. The Assistant Registrar will improve academic services which drive student success with a focus on persistence progression graduation rates and student satisfaction with their Oglethorpe experience. Please be aware that while we have tried to detail all areas of responsibility it is inevitable that there will be a task not listed below that the Assistant Registrar may be asked to assist or fulfill.

Duties and Responsibilities

• Review and evaluate all current policies and practices with Registrars Office staff and appropriate campus stakeholders around: cross registration transcript processing maintenance of historical records enrollment and degree verifications
• Process Slate Forms (i.e. Enrollment verification Grade Changes Registration Change etc.)
• Cross-registration coordination with Atlanta Regional Council for Higher Education (ARCHE) and Council for Independent Colleges (CIC)
• Transient course process (registration approval and equivalency review processes)
• Assist with Transfer course processes (registration approval and equivalency review processes)
• Assist with graduation clearance process
• Maintenance and confirmation of historical records
• Update changes to demographic information
• Develop and/or update office documentation for areas of responsibility
• Covering open/public office hours for drop-in and phone traffic
• Represent the Registrars Office on various campus committees as needed

Minimum Qualifications

• Bachelors degree from a regionally accredited institution required or equivalent level of experience
• Prior experience in a college or university Registrars office or equivalent student records setting which could include academic advising student affairs or other related higher education administration
• Knowledge of best practices in records and registration specifically serving a diverse student body
• Commitment to inclusive excellence
• Strong communication skills and ability to work with diverse constituents (students faculty staff administrators alumni etc.)
• Familiarity with enterprise information systems and privacy and confidentiality rules as they relate to student records
• Knowledge of Microsoft Office suite

Preferred Qualifications

• Masters degree from a regionally accredited institution
• 3 years of experience in a college or university Registrars office or equivalent student records setting which could include academic advising student affairs or other related higher education administration
• Understanding of data-based decision making and project management
• Previous experience with Colleague (Student Information System) by Ellucian Informer by Entrinsik (Business Analytics Software) Navigate by EAB (Student Success Management System) and Slate (Constituent Relationship Management software) by Technosolutions

Founded in 1835 Oglethorpe University is a liberal arts college that unites a close-knit campus community with the big city culture and opportunities of Atlanta Georgia. Today the university enrolls close to 1400 students representing 33 states and 31 countries and offers students Atlantas premiere undergraduate learning experience. Students at Oglethorpe benefit from small classes and close connections to our outstanding faculty.

Application Instructions

To ensure full consideration please submit:

• Resume
• Letter of interest
• Names and contact information of at least 3 references

Oglethorpe University is proud to be an equal opportunity employer committed to inclusive excellence. Oglethorpe prohibits discrimination against all applicants and employees based on race; age; color; religion; national origin or ancestry; sex; sexual orientation; gender; gender identity or gender expression; marital status; pregnancy; childbirth or related medical conditions; disability; genetic information; citizenship status; veteran status; or any other category protected by federal state or local law.