Executive Assistant

Executive Assistant

Position Summary

The Executive Assistant provides high-level administrative and operational support to the President & CEO and leadership team. This role manages executive communications scheduling office coordination board support and confidential administrative functions while ensuring efficient daily operations of the organization.

Hours: 9a - 3/4p Monday - Friday

Pay: $21.00 - $23.00 per hour

Status: Long term contract

Location: Nashville TN - Metro Center area

Key Responsibilities

Executive Support

• Manage executive calendars appointments and meeting coordination in MS Outlook

• Prepare corporate correspondence reports presentations and meeting materials

• Coordinate travel arrangements and itineraries

• Screen calls emails and inquiries on behalf of leadership

• Maintain confidential records and sensitive information

Administrative Operations

• Support office operations and workflow management

• Coordinate internal meetings agendas and minutes

• Assist with board and committee administration

• Maintain organizational files and records

• Support invoice processing and expense tracking

Communication & Coordination

• Serve as liaison between leadership staff board members and external partners

• Coordinate executive follow-ups and action items

• Assist with organizational communications and announcements

• Ensure timely responses to inquiries and requests

Event & Project Support

• Support logistics for meetings conferences and organizational events

• Assist with donor sponsor and stakeholder engagement activities

• Coordinate materials and schedules for special projects

Qualifications

• Associate or Bachelors degree preferred

• 3 5 years of executive administrative experience

• Strong organizational and time management skills

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office Zoom/Teams and office systems

• Ability to manage confidential information professionally