Construction Contracts Administration Manager BSV II

This is a BART Project Position and has an anticipated end date of December 31 2036.

VTA is seeking a Lead Procurement and Contracts Manager for the BART Silicon Valley II Project. Dont wait and apply today!

Definition

Under general direction the Construction Contracts Administration Manager oversees and manages the procurement and administration of construction contracts including alternative delivery contracts such as Design Build (DB) and CM/GC (Construction Manager/General Contractor).

Distinguishing Characteristics

About VTA

The Santa Clara Valley Transportation Authority employs more than 2000 people dedicated to providing solutions that move Silicon Valley. Unique among transportation organizations in the San Francisco Bay Area VTA is Santa Clara Countys authority for transit development and operations (light rail and bus) congestion management transportation-related funding highway design and construction real estate and transit-oriented development and bicycle and pedestrian planning. With local state and federal partners VTA works to innovate the way Silicon Valley moves and provide mobility solutions for all.

Santa Clara Valley Transportation Authority (VTA) is an independent special district that provides sustainable accessible community-focused transportation options that are innovative environmentally responsible and promote the vitality of our region.

VTA provides bus light rail and paratransit services as well as participates as a funding partner in regional rail service including Caltrain Capitol Corridor and the Altamont Corridor Express.

As the countys congestion management agency VTA is responsible for countywide transportation planning including congestion management design and construction of specific highway pedestrian and bicycle improvement projects as well as promotion of transit oriented development.

VTA provides these services throughout the county including Campbell Cupertino Gilroy Los Altos Los Altos Hills Los Gatos Milpitas Monte Sereno Morgan Hill Mountain View Palo Alto San Jose Santa Clara Saratoga and Sunnyvale. VTA continually builds partnerships to deliver transportation solutions that meet the evolving mobility needs of Santa Clara County.
As we continue to implement our VTA Forward Plan we aim to strengthen and increase our workforce to take on future opportunities and challenges by elevating our people and our services.

For more information about our VTA Forward Plan visit: Workplace Certification Program (FFWCP)

The County of Santa Clara FFWCP recognizes VTA as a business that creates supportive workplaces for employees and their families.

Family-friendly workplaces improve health outcomes and job satisfaction for employees and increase work productivity and retention for employers. Employers can create a family-friendly workplace by meeting and exceeding state and federal employment laws relating to parental leave lactation accommodation and work/family balance.

Typical Tasks

• Selects supervises trains evaluates counsels and disciplines staff;
• Provides expert guidance in construction procurement and contract administration including DB and CM/GC contracting;
• Reviews plans specifications reports and other documents for consistency with the selected contracting approach;
• Oversees the preparation of Requests for Qualifications (RFQs) Requests for Proposals (RFPs) and Invitations for Bids (IFBs);
• Oversees and coordinates the development of contract language;
• Evaluates market conditions with respect to the viability of construction contracts;
• Evaluates project risks and risk mitigation strategies;
• Manages the preparation and negotiation of change orders;
• Analyzes cost estimates and work statements to determine the appropriate contract action;
• Ensures that Invitations for Bids and Requests for Proposals are conducted consistent with appropriate contracting regulations;
• Conducts pre-bid/proposal conferences and bid/proposal openings;
• Evaluates proposals and determines responsiveness and responsibility of offers;
• Serves as chairperson on proposal evaluation committees;
• Negotiates and prepares contracts that are highly complex and sensitive in nature;
• Coordinates with management and legal staff on legal issues associated with construction contracting and alternative project delivery;
• Executes contracts on behalf of VTA within signature authority as delegated by the Manager of Procurement Contracts and Materials;
• Processes claims and stop notices and works to resolve protests;
• Represents VTA at disciplinary hearings and other meetings;
• Serves as a member of the management team in meetings/negotiations with labor unions and conducts financial analysis;
• Ensures that VTA complies with the various rulings and decisions of relevant administrative and judicial authorities;
• Monitors revises and enforces VTA procurement policies and procedures;
• Manages the development and implementation of department goals objectives policies and priorities for work unit;
• Ensures that VTA complies with the requirements of funding agencies for usage of grant funds;
• Ensures compliance with VTA policies and procedures including equal opportunity and discrimination and harassment prevention;
• Performs related duties as required.

Employment Standards

Sufficient training education and public or private sector experience to demonstrate possession of the required knowledge skills and abilities.

Development of the required knowledge skills and abilities is typically obtained through a combination of training and experience equivalent to graduation from an accredited college or university with a four-year degree and substantial increasingly responsible contract administration experience in a public agency or transit setting involving highly complex high dollar value contracts with several years of supervisory experience.

Possession of procurement certifications such as CPPO and/or CFCM are desirable.

Knowledge of:

• Theories principles and practices of contract administration for public agencies including alternative delivery methods (e.g. DB CM/GC);
• Applicable local state and federal laws rules and regulations governing public procurement and contract administration processes for design build construction and professional services contracts;
• Principles and techniques of budget preparation and program and personnel management;
• Principles and practices of supervision training and constructive discipline;
• Bid and contract analysis and preparation techniques;
• Accounting principles and practices;
• Theories principles and practices of design management construction management quality assurance/quality control and construction inspection;
• Theories principles and practices of claim avoidance and claim resolution;
• Applicable local state and federal laws rules and regulations governing public procurement and contract administration processes for construction contracts.

• Federal and state requirements for conducting qualifications-based procurements as detailed under the Federal Brooks Act and in California Public Contract Code;
• Manage and direct the operations services and activities of the unit;
• Prepare comprehensive specifications contracts reports and correspondence;
• Develop negotiation strategies and negotiate complex contracts and/or change orders;
• Define problems evaluate recommend and implement alternative solutions to complex issues and problems;
• Develop implement and interpret goals objectives policies procedures work standards and internal controls;
• Interpret and effectively use management information reports;
• Select supervise train motivate assign evaluate counsel and discipline staff;
• Understand interpret and apply laws rules regulations policies and procedures;
• Communicate effectively both orally and in writing;
• Prepare and control a budget;
• Establish and maintain effective relationships with those contacted in the course of work.