Officer (post level 11) Job ID 6456

INTERNAL ADVERT: Please note that only staff members who are in the employ of the University of the Free State as at the closing date of this advertisement will be eligible for consideration for this post.

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues we recommend merging some or all documents into fewer files before submitting.
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete you must submit ALL documents listed under the inherent requirements as well as the following standard documentation:
A detailed Curriculum Vitae.
Copies of your qualifications or official proof of qualifications obtained (If you hold foreign qualifications please include SAQA accreditation).
A copy of your identity document (South African ID or passport for foreign nationals).
Confirmation of employment in the form of a letter appointment contract service certificate or recent payslip from your current or most recent employer (applicable to external applicants only).

Duties and responsibilities:

Client Support
Address support and academic personnel queries and escalate difficult queries to line managers.
Provide training to academic/support staff on policies/processes.

Data Capturing
Capture daily journal requests.
Balance and finalise daily subsystem and routine journals.
Capture year-end journals for financials.
Follow up on outstanding journals before the closure of month-end.
Capture Petty Cash Claims.

Compliance
Ensure compliance with internal financial and accounting policies and procedures. This relates to procurement reimbursement of expenses travel and subsistence general entity and account structure electronic approval setup journal processes and other relevant financial policies.

Quality Assurance
Compilation of exception reports regarding foreign payments and other general ledger queries.
Generation and follow-up of exception reports on the general ledger as well as electronic security to ensure data quality.

Internal Reporting
Generate and follow-up on exception reports and internal management reports on the general ledger data.

Process Administration
Ensure all Cash advances Travel Authorisations and expense claims are approved and followed up within agreed turnaround times.

Inherent requirements:
Bachelors degree or Advanced Diploma/ degree/Postgraduate Certificate on NQF Level 7 in Accounting.
Minimum of two (2) years relevant working experience related to the duties and responsibilities.

Recommendations:
Experience within the higher education environment.
Knowledge of university systems policies and procedures.
Professional membership to an accountancy body (attach proof).

Required competencies:
Results Orientated:
- The ability to stick with tasks not give up and overcome obstacles in completing ones task.
- The ability to be reliable responsible dependable and to fulfil obligations.
Strategic Thinking:
- The ability to focus on details work towards perfection and approach work in a neat and organised manner.
- The ability to carefully analyse information and use logic to address issues and problems at work.
Business Acumen:
- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.
Leading:
- The ability to lead take charge of situations and offer opinions and directions to others.
- The ability to be cooperative with others display a good-natured attitude and encourage people to work together.
Building Coalitions:
- The ability to negotiate sell influence and to persuade others.
- The ability to interact with others and establish personal connections with people.

Assumption of duties:
As soon as possible

Closing date:
19 May 2026

Salary:
The annual remuneration package including benefits is R 464881.91 R 585370.51 per annum depending on the budget available for the position relevant work experience and qualifications.

Fringe benefits:
(Subject to specific conditions): pension scheme medical aid scheme group life insurance housing allowance leave and sick leave service bonus and study benefits.

Enquiries:
For enquiries please feel free to contact or email or . Additionally kindly contact / 9848 / 2876 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence diversity and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at:

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications you may assume that your application was unsuccessful.