Secretary I, II (LO-104-26E) SJC

JOB SUMMARY:

Under the immediate supervision of the Section Manager the incumbent:

• Leads the administrative functions of the WRP Section
• Facilitates and coordinates administrative tasks between groups and departments
• Works cooperatively and effectively with other groups and departments to efficiently complete administrative work
• Performs complex secretarial work
• Coordinates and maintains office procedures and systems
• Accomplishes administrative details
• Types final versions of letters reports charts forms and rosters from notes drafts verbal directions or written instructions
• Organizes and prepares information for letters and reports
• Generates draft agenda items and coordinates such agenda items with the Department Administrative Secretary and other sections/departments as needed
• Provides timekeeping support
• Answers the telephone greets visitors takes messages and provides information
• Routes correspondence
• Sorts and logs incoming and outgoing mail
• Independently composes routine correspondence
• Creates and maintains office files and records
• Schedules and arranges training appointments and meetings
• Makes travel arrangements
• Trains and delegates work to subordinate clerical staff.
• Operates office equipment such as fax machines and document copying equipment
• Utilizes word processing spreadsheet and database programs
• Prepares and organizes documents using advanced features in Word Adobe Acrobat Professional Excel DM5 WAM and other office management software
• Coordinates petty purchases requisitions and petty cash transactions for the section
• Provides back-up to the Department Administrative Secretary when necessary
• Performs related duties as required.

This position may be filled at either level:

• SECRETARY Iis the first-working level class in which incumbents learn a variety of office systems and procedures.
• SECRETARY IIis the journey level class in which incumbents accomplish a wide variety of office processes with proficiency and independence.

Candidates must possess:

For SECRETARY I:

• One (1) year of experience in the County Sanitation Districts of Los Angeles County performing the duties at or above the Office Assistant I level OR
• Two (2) years of experience in stenographic or clerical work;

For SECRETARY II:

• One (1) year of experience in the County Sanitation Districts of Los Angeles performing secretarial and clerical duties of a Secretary I or Senior Office Assistant

ForBOTH LEVELS:Satisfactory completion of college level business secretarial or clerical course work may be substituted on a year-for-year basis for up to one year of the required experience.

DESIRABLE QUALIFICATIONS:
Highly proficient using Word Adobe Acrobat Professional Excel DMS WAM and other office management software.

Knowledge of:

• Office administration methods procedures and systems
• English grammar spelling proofreading vocabulary arithmetic letter writing telephone etiquette
• Business letter and report composition and editing
• Record control principles and filing systems

Ability to:

• Type 50 words per minute with a maximum 10% error rate
• Interpret and apply administrative rules procedures and policies
• Perform word processing operations with full proficiency utilizing a desktop computer
• Prioritize and coordinate office procedures
• Keep records
• Independently compose and prepare correspondence
• Edit and correct written materials
• Train clerical support staff
• Maintain departmental files and records

SELECTION PROCESS:

• All applications will be reviewed to determine if the conditions and qualifications for testing are met.
• The selection process will consist of a written test which includes a typing assessment weighted at 50% and an interview weighted at 50% and will be the same for all qualified applicants.
• Candidates must receive a qualifying score on each selection component to move forward in the selection process.
• The written exam is tentatively scheduled for Saturday May 30.
• Candidates will be notified of their results in the selection process by Human Resources via Neogov.

TO APPLY:

Please apply online at within this application period. By using the online application system you will receive confirmation via e-mail that your application was received for this position. Resumes will not be accepted in lieu of a completed LACSD Employment Application or online application. Check your email regularly throughout the recruitment process as notifications may be sent via e-mail. Please verify that your registered email address is accurate and current. To ensure proper delivery add to your contact list.

NOTE:The individual(s) recommended for hire must undergo an employment verification/reference check DMV report and a drug test.

For questions regarding this recruitment please contact Lauren Ortega at .

As an equal opportunity employer the Districts strongly encourage people with disabilities and people from historically marginalized communities to apply.

To learn more about how the Sanitation Districts converts waste into resources please visit the following video: Converting Waste into Resources