Full Time Administrative Assistant Main Office
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Job Location:
Dearborn, MI - USA
Monthly Salary:
Not Disclosed
Posted on:
9 hours ago
Vacancies:
1 Vacancy
Job Summary
Full Time Administrative Assistant - Main Office
Mission Statement: Divine Child Elementary is a parish school dedicated to instilling
Catholic values and achieving academic excellence.
Catholic values and achieving academic excellence.
Job Summary: Divine Child Elementary School is seeking a welcoming organized
and faith-filled individual to serve as the full-time Administrative Assistant facilitating
the many functions of the Main Office. These duties range from hospitality and visitor
management to managing student attendance and offering leadership to various
school communication efforts. As the first point of contact for students parents staff
and visitors the ideal candidate represents the school with professionalism warmth
and a commitment to Catholic values. Through engagement in the daily operations
of the school office this position is a catalyst for the safe positive effective and
efficient operations of the school.
Employees of Divine Child Elementary School support and uphold the philosophy of
Catholic education and the mission vision and core beliefs of Divine Child
Elementary School. They act as witnesses to Gospel values by modeling the
teachings of Jesus Christ and they support and adhere to the Code of Conduct and
policies and procedures of the school and Archdiocese of Detroit.
Job Responsibilities:
Serve as the primary point of contact for the school office greeting visitors and
answering phones in a professional and welcoming manner maintaining
protocols of school security identified by the school
Manage daily student attendance records and student and guest
sign-in/sign-out processes with accuracy
Provide administrative support to the principal teachers and staff
Maintain student files records and databases in accordance with school
policies
Serve as the primary point of contact for the school office greeting visitors and
answering phones in a professional and welcoming manner maintaining
protocols of school security identified by the school
Manage daily student attendance records and student and guest
sign-in/sign-out processes with accuracy
Provide administrative support to the principal teachers and staff
Maintain student files records and databases in accordance with school
policies
Maintain student health records including annual report submission to state
database and organization of forms/medication for school field trips
Support students throughout the school day including attending to students
needs when the school nurse is not available
Assist with school communications including newsletters emails and
announcements
Maintain a log of parent volunteers including ensuring parent volunteers meet
necessary qualifications
Manage lunch monitor schedule including soliciting volunteers for vacancies.
Monitor staff attendance securing substitute teachers when needed
Coordinate and support school events meetings and activities
Handle incoming and outgoing mail deliveries and general office
correspondence
Maintain collection of office supplies and ensure the office environment is
organized and efficient
Assist with tuition records forms and other clerical tasks as needed
Respond to parent inquiries and direct concerns appropriately
Uphold confidentiality and professionalism in all interactions
Support the schools mission by modeling Catholic values
Perform all other duties as assigned
database and organization of forms/medication for school field trips
Support students throughout the school day including attending to students
needs when the school nurse is not available
Assist with school communications including newsletters emails and
announcements
Maintain a log of parent volunteers including ensuring parent volunteers meet
necessary qualifications
Manage lunch monitor schedule including soliciting volunteers for vacancies.
Monitor staff attendance securing substitute teachers when needed
Coordinate and support school events meetings and activities
Handle incoming and outgoing mail deliveries and general office
correspondence
Maintain collection of office supplies and ensure the office environment is
organized and efficient
Assist with tuition records forms and other clerical tasks as needed
Respond to parent inquiries and direct concerns appropriately
Uphold confidentiality and professionalism in all interactions
Support the schools mission by modeling Catholic values
Perform all other duties as assigned
Preferred Qualifications:
Prior office or administrative experience preferably in a school setting
High school diploma required; associates or bachelors degree preferred
Willingness to support the mission of Divine Child Catholic Schools and
Catholic education
Proficiency in office software (Google Workspace Microsoft Office student
information systems (FACTS or similar))
Strong organizational communication and interpersonal skills
Ability to multitask prioritize and meet deadlines in a fast-paced environment
Experience handling confidential information with discretion
Ability to work collaboratively with faculty staff parents and parish
community
Prior office or administrative experience preferably in a school setting
High school diploma required; associates or bachelors degree preferred
Willingness to support the mission of Divine Child Catholic Schools and
Catholic education
Proficiency in office software (Google Workspace Microsoft Office student
information systems (FACTS or similar))
Strong organizational communication and interpersonal skills
Ability to multitask prioritize and meet deadlines in a fast-paced environment
Experience handling confidential information with discretion
Ability to work collaboratively with faculty staff parents and parish
community
Physical Demands:
The physical demands described represent those that must be met by an employee
to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
The physical demands described represent those that must be met by an employee
to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
Sitting standing and walking for extended periods of time.
Dexterity of hands and fingers to operate assigned equipment and a
computer keyboard.
Hearing and speaking to exchange information in person and by phone.
Reaching overhead and above shoulders to retrieve files and materials.
Bending at the waist kneeling or crouching to file materials.
The ability to occasionally lift and/or move up to 25 pounds.
Seeing to read a variety of materials.
Dexterity of hands and fingers to operate assigned equipment and a
computer keyboard.
Hearing and speaking to exchange information in person and by phone.
Reaching overhead and above shoulders to retrieve files and materials.
Bending at the waist kneeling or crouching to file materials.
The ability to occasionally lift and/or move up to 25 pounds.
Seeing to read a variety of materials.
Work Environment:
This position is centered in an Indoor school office environment in a team-centered
office. There is a constant need for multitasking and demand to flexibly support
interruptions and unexpected situations.
This position is centered in an Indoor school office environment in a team-centered
office. There is a constant need for multitasking and demand to flexibly support
interruptions and unexpected situations.
Application Process:
Interested applicants should submit the following materials: a cover letter resume
and a list of references to Mrs. Renee Crumrine
Interested applicants should submit the following materials: a cover letter resume
and a list of references to Mrs. Renee Crumrine
Divine Child Elementary School is an equal opportunity employer that makes
decisions regarding employment based on merit qualifications and abilities without
regards to race color national origin or any other protected status.
decisions regarding employment based on merit qualifications and abilities without
regards to race color national origin or any other protected status.
Required Experience:
Junior IC
