Global Grants Finance Officer

Global Grants Finance Officer

ASHM is a not-for-profit organisation seeking an experienced Global Grants Finance Officer tosupport our Global Programs division in the financial management complianceand reporting of grant-funded projects.

About you

The Global Grants Finance Officer plays a vital role in strengthening financial stewardship and accountability across ASHMs global portfolio. Working closely with the Senior Finance andCompliance Manager and Program teams this position supports the effective delivery of grant-funded initiatives through accurate financial management partner engagement and compliance oversight.

Were looking for someone who:

• takes a hands-on detail-oriented approach to grant financial management and problem solving
• is confident managing competing priorities and working across diverse stakeholder groups
• can build trusted relationships with internal teams and international partners

Location: Sydney

Employment Status: Fixed Term

Salary: $80K to $85K

About ASHM Health

ASHM is a peak professional body representing healthcare professionals working in HIV BBVs and sexual and reproductive health. We partner without prejudice working collaboratively todevelop workforce capacity and strengthen health systems to uphold the dignity and rights of people facing stigma and barriers to care.

An independent community of practice ASHM is a trusted organisation and accredited charity that develops resources and guidelines delivers training runs conferences and advocates passionately for the needs of our members and communities.

Our members and supporters are health workers community organisers policy makers health promoters medical students professionals and specialists all united to eliminate harm fromthese diseases improve wellbeing and to protect our diverse communities.

Benefits of working at ASHM Health

• Competitivenot-for-profit benefitsincluding salary packaging novated leasing and FBT concessions
• Extra leave: two additional paid days off over the December holiday period
• Flexibility: hybrid work model (2 days in office 3 days work from home)
• Parental leave and an Employee Assistance Program supportingbalance and wellbeing
• Purpose-driven culture: we value ethics integrity and social impact in everything we do

Key Responsibilities

Grant Accounting & Donor Fund Management

• Support the financial management of grant-funded projects ensuring compliance with funding agreements and internal policies
• Assist in establishing maintaining and monitoring project budgets in collaboration with Program teams
• Track income and expenditure ensuring accurate coding and alignment to approved budgets
• Monitor actual vs budget performance and prepare variance analysis
• Support grant acquittals and donor financial reporting within required timeframes
• Assist with reconciliations including investigation of unspent or legacy balances

Financial Reporting & Audit Support

• Prepare accurate and timely financial reports for internal and external stakeholders
• Maintain clear auditable financial records and documentation
• Support internal and external audits including donor audits and accreditation processes

Partner Financial Management & Capacity Building

• Conduct desk reviews of partner financial reports and acquittals
• Support financial control assessments across partner organisations
• Provide guidance and training to partners to strengthen financial management capability
• Identify and escalate financial risks or gaps in partner reporting and compliance

Troubleshooting and Maintenance:

• Identify and resolve technical issues across web applications and platforms.
• Perform regular maintenance and updates to ensure security and functionality.

Compliance & Risk Management

• Ensure grant financial activities comply with donor requirements legislation and organisational policies
• Support identification and mitigation of financial risks
• Monitor changes in funding requirements and escalate impacts

Forecasting & Project Control

• Assist with project forecasting budgeting and cash flow monitoring
• Identify trends in underspend overspend and financial risk

Cross-Functional Collaboration

• Partner with Program teams and internal stakeholders to provide financial advice and support
• Liaise with external stakeholders on financial and reporting matters
• Contribute to meetings and working groups related to grant management

Process Improvement

• Contribute to continuous improvement of grant accounting processes and systems
• Support enhancements to financial reporting tools and frameworks

Qualifications and Experience

Essential:

• Tertiary qualification in Accounting Finance or a related discipline
• 3 to 5 years experience in grant project or operational accounting
• Experience preparing financial reports for government donor or not-for-profit environments
• Strong understanding of budgeting forecasting and financial reporting
• Proficiency in financial systems and Microsoft Excel

Desirable

• Experience in the not-for-profit or global health sector
• Familiarity with Australian healthcare funding environments
• Experience working with international or low- to middle-income country partners

Skills and Abilities

• Strong attention to detail and reconciliation skills
• Ability to interpret funding agreements and donor requirements
• Excellent written and verbal communication skills
• Strong stakeholder engagement and relationship management capability
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• High level of integrity professionalism and discretion

Eligibility

This role is open to Australian citizens permanent residents or applicants with valid work right.

How to Apply

Please submit your resume and cover letter via application link. We look forward to hearing from you!

ASHM Health is an equal employment opportunity employerWe celebrate diversity and are committed to creating an inclusive environmentfor all employees. We particularly encourage applications from Aboriginaland/or Torres Strait Islander peoples individuals from culturally andlinguistically diverse backgrounds and people with disabilities.

At ASHM we are committed to building a diverse andinclusive workplace that reflects the communities we serve. As a leadingorganisation representing health professionals in HIV viral hepatitis andsexual and reproductive health across Australia and New Zealand we prioritisecultural safety and responsiveness in all we do. We are also dedicated to ourReconciliation journey. If youre interested in this role but feel yourexperience doesnt align perfectly with the job description we encourage you toapply or reach out. You may be the right fit for this or other roles at ASHM.

At ASHM we are dedicated tofostering an inclusive and equitable workplace as part of our ReconciliationAction Plan. During job application weinclude an optional question on Aboriginal or Torres Strait Islander identityto support our inclusion goals. Your response is confidential and wont impactyour application.

ASHM CommitmentsASHM Health is a Child Safe organisation. Candidates are required to abide by ASHMs policies including the code of conduct child protection prevention of sexual exploitation abuse and harassment and fraud (PSEAH) and corruption management.

Pre-Employment Checks

Candidates will be required to complete pre-employment checks including a Police check and counter-terrorism check.

We take pride in the diversity of our people and encourage applications from individuals of all backgrounds including Aboriginal and Torres Strait Islander peoples people with disabilities people from diverse cultural and linguistic backgrounds LGBTQIA individuals candidates of all ages and individuals of any or no religious beliefs.

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