Executive Assistant to the Vice President of People and Culture

Clark College

Job Location:

Vancouver, WA - USA

Yearly Salary: $ 67908 - 78631

Posted on: 19 hours ago

Vacancies: 1 Vacancy

Job Summary

Description

Clark College is currently accepting applications for a full-time 12-month exempt Executive Assistant to the Vice President of People and Culture in the Office of People and Culture (OPC). We are seeking a highly driven service-oriented organized proactive and culturally responsive Executive Assistant to provide comprehensive and detail-oriented administrative and operational support to the Vice President of People and Culture. This position may also provide support to the Associate Vice President of People and Culture. This position is expected to be in-office at Clark Colleges main campus with regular business hours Monday through Friday.

This role is within the Office of People and Culture which is at the intersection of Human Resources and Diversity Equity and Inclusion requiring a professional who can manage complex priorities maintain strict confidentiality and contribute to a workplace culture rooted in equity inclusion and service excellence. The Executive Assistant serves as a central point of coordination for OPC initiatives ensuring seamless operations across HR functions and DEI strategies that support employees leadership and the broader community.

The Office of People and Cultures mission is to support and elevate the college community by embedding equity and continuous growth into every aspect of people practices from recruitment and onboarding to learning well-being and community partnerships. We do this by serving empowering supporting and providing a people-centered approach.

At Clark we value equity diversity and inclusion. We are committed to growing learning and supporting our employees.

Position Responsibilities

JOB DUTIES AND RESPONSIBILITIES:

Provide high-level administrative coordination scheduling and communications support to the Vice President of People and Culture.
Manage a wide range of correspondence reports presentations and communications on behalf of the Vice President and department.
Provide support for equity-centered initiatives special programs and projects.
Provide proactive and accuratecomplete expense reports.
Coordinate and arrange detailed and accurate travel logistics including travel requests authorizations and reimbursements.
Serve as a liaison between the Vice President internal community (faculty staff leadership) and external partners maintaining professionalism and cultural awareness in all interactions.
Provide and/or direct support activities such as answeringphone callsassisting and resolving problems and inquiries reviewing and screening incoming and outgoing correspondence and/or visitors.
Coordinate proper retention archival and purging of personnel records in accordance with established records management policies and legal requirements.
Facilitate timely requisitions budget tracking and reimbursement requests.
Responsible for the overall budget management of the department including preparing andmonitoring budget data and projections.
Accurately submit and process requisitions invoices purchase requests; prepare and submit contracts; manage prepare and process purchasing in a timely manner.
Maintain discretion and professionalism when handling sensitive and confidential information.
Support internal and external communications that advance departmental priorities.
Maintain meeting agendas minutes and organizational development.
Assist in planning and executing department-wide projects events and engagement activities.
Serve as a key coordination point within OPC.
Monitor and support compliance with institutional policies state and federal regulations and best practices.
Promote consistent equitable application of policies through effective communication and administrative processes.
Model inclusive behaviorand show commitment to equity diversity and inclusion.
Provide administrative support for employee lifecycle processes including milestone recognition and offboarding activities.
Ensure events reflect OPC values of inclusion accessibility and community.
Perform other related duties as assigned.

Qualifications

POSITION REQUIREMENTS AND COMPETENCIES:

Candidates will be evaluated based on application materials including the supplemental questions and personal interview(s) and will be required to demonstrate competencies in the following areas:

A bachelors degree ANDthree (3) years of experience providing administrative support.
- OR any combination of relevant education and/or experience may be substituted for the educational requirement on a year-for-year basis.
Experience utilizing Microsoft products: MS Word Excel PowerPoint OneDrive and Outlook.
Excellent written and oral communications skills including professional writing editing note-taking and proofreading skills.

POSITION COMPETENCIES:

Demonstrated commitment to contribute to an equitable organization by addressing institutional barriers policies procedures through an equity lens.
Model inclusive behavior and show commitment to equity diversity and inclusion.
Ability to quickly and accurately glean information and exercise reasonable judgement to determine what issues need to be escalated redirected or addressed through alternate methods.
Ability to maintain strict confidentiality and safeguard sensitive information.
Demonstrated expertise managing competing projects while meeting deadlines.
Powerful sense of empathy to lead difficult conversations respectfully consider diverse perspectives and identify principled courses of action.
Ability to work well with people of all ages from academically culturally and socioeconomically diverse backgrounds.
Ability to work independently and take initiative while contributing to a team environment
Ability to read and verify data and prepare various materials
Exceptional organizational time management and problem-solving skills with the ability to manage competing priorities.
Service mindset with the ability to anticipate tasks and needs.
Proven ability to handle highly confidential information with professionalism and integrity.
Commitment to equity inclusion and fostering a respectful workplace environment.

Prior to a new hire a background check including criminal record history will be conducted which includes a sexual misconduct background check as required underRCW 28B.112.080. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.

Supplemental Information

WHAT WE OFFER:

Clark College promotes work/life balance for employees.
McClaskey Culinary Institute offers fast fresh and healthy dining options for students faculty staff and the community. The space located in Gaiser Hall features three kiosks a full-service retail bakery and barista bar grab-and-go items and a student-run restaurant.
Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
Campus bookstore offers snacks apparel and specialty supplies.
On-campus early childhood education care program (pending registration and availability).
Gym and recreation facilities available for membership.
Clark promotes wellness with a variety of different workshops and events.

SALARY/BENEFITS:

Salary Range:$67908 - $78631 annually (commensurate with qualifications and experience).

Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases.

Clark College offers an exceptional benefits package that includes vacation/sick leave; medical dental life and long-term disability insurance; retirement; and tuition waiver.

APPLICATION DEADLINE:Required application materials must be completed and submitted online by 3 p.m. May 20 2026.

REQUIRED ONLINE APPLICATION MATERIALS:

Clark College online application
Current resume with a minimum of three (3) references listed.
Cover letter describing background and experience related to qualifications and responsibilities of the position.
Responses to the supplemental questions included in the online application process.

Please apply online at contact Clark College Office of People and Culture please call or email .

DISABILITY ACCOMMODATIONS

Upon request accommodations are available to persons with disabilities for the application process. Contact the Office of People and Culture at or by video phone at .

SECURITY

The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice the authority of the Security/Safety Department policies concerning reporting of any crimes which may occur on or near college property and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department or . The most recent Annual Security Report written in compliance with the Clery Act can be reviewed here: VERIFICATION

If you are hired you will need proof of identity and documentation of U.S. citizenship or legal authorization to work. Clark College does not currently sponsor H-1B visas.

CORRECTIONS OR EXTENDED NOTICES
Corrected or extended notices will be posted online.

Clark Colleges Office of People and Culture supports individuals with their academic personal and professional development as well as provides training and educational resources for all members of the college community around diversity inclusion power privilege inequity social equity and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups Cross Institution Faculty of Color Mentorship program and Faculty and Staff of Color Conference.

The Office of People and Culture aims to support and elevate the college community by embedding equity and continuous growth into every aspect of peoples practices - from recruitment and onboarding to learning well-being and community partnerships.

Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race color national origin age disability genetic information sex sexual orientation marital status creed religion honorably discharged veteran or military status citizenship immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity affirmative action and non-discrimination to be fundamental to the mission vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students employees and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies Title II and Title IX and Affirmative Action: Michelle Jenkins Director of Labor and Compliance 1933 Fort Vancouver Way Baird 122 Vancouver Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.

Clark College Office of People and Culture

May 5 2026

26-00037

Required Experience:

DescriptionClark College is currently accepting applications for a full-time 12-month exempt Executive Assistant to the Vice President of People and Culture in the Office of People and Culture (OPC). We are seeking a highly driven service-oriented organized proactive and culturally responsive Execut...