Category Lead, IT Procurement

The Category Lead IT Procurement will support a complex and rapidly growing area of The Broad Institutes (TBI) Supply Chain Management (SCM) ecosystem. This position will lead the execution of the Institutes central Information Technology (IT) vendor resourcing and business strategy as envisioned by Broad Information Technology Services (BITS) and SCM leadership and across all applicable lines of vendor engagement including cloud-based and on-premises data management infrastructure software tooling to support enterprise-wide requirements and third-party managed services where appropriate and as an extension of BITS operations.

Success in this role will require an understanding of rapidly evolving IT marketplaces such as Artificial Intelligence (AI) Software-as-a-Service (SaaS) and hardware configuration/key component variables. Additionally this position will need to navigate complex procurement and financial structures to assess value and to aid in the proactive management of financial risk while partnering with key stakeholders and vendors to drive process improvements in a fast-paced highly collaborative environment.

CHARACTERISTIC DUTIES

• Partner with BITS and other Broad stakeholder groups to gather and understand requirements for all pertinent use cases and to identify and standardize on the most appropriate vendor solutions across Broads entire research enterprise and all supporting functions

• Work closely with SCM leadership to develop and follow through on vendor engagement strategies for each IT sub-category - including cloud-based and on-premises infrastructure SaaS/software hardware and services - to deliver best-in-class vendor solutions while consistently returning value to the Institute

• Ensure alignment with the Source-to-Pay (S2P) team on best practices for financial and risk management and for consistency in enforcing the requisite controls and protocols for Sourcing Contracting Procurement and Accounts Payable

• Coordinate IT vendor business relationships including conveying updates/expectations to external vendor partners regarding evolving internal Broad needs tracking consumption patterns as well as communicating internally to relevant parties (including SCM and BITS leadership) to inform and revise strategic planning

• Collaborate with the Manager Contracts and other SCM leadership to negotiate business and contractual terms for all IT-related vendor requirements execute the S2P process and subsequently manage the full vendor/contract lifecycle including amendments renewals and any milestone-based actions as required

• Provide contractual procurement and overall financial oversight for all active IT vendor contracts including periodic reviews internally and externally to continually assess appropriate sizing alignment between requirements and technology solutions and to limit redundancy of like solutions institute-wide

• Act as the primary liaison between SCM and BITS to assess value and assist in other financial analysis by maintaining an understanding of all BITS service lines and areas including those related to networking and data center operations data storage and high-performance compute infrastructure (cloud-based and on-premises) virtualization desk-side services and central management of software/SaaS requirements

• Support BITS-related financial operations including the timely completion of monthly allocations for recurring cloud services providing user direction related to individual resource requests and assisting with cost modeling and matters related to BITS recharge center operations

• Process all BITS-related purchase requests guided by the framework of established (vendor and product) standards for each sub-category and in compliance with Office of Sponsored Research rules and regulations where applicable

• Work closely with appropriate BITS members on SaaS/software resourcing including cost-optimization for initial license deployment and subsequent reallocation consolidation or termination as necessary

• Oversee key financial and risk-related quality control measures for cloud services (e.g. hyperscalers (etc.)) account set up and ongoing maintenance including training onboarding offboarding spending limits org-level settings and accuracy of pertinent internal funding sources

• Institutional signing authority for financial obligation up to $100K

• Support and align SCM planning with key BITS priorities such as enterprise business systems implementations enterprise AI planning/deployment and other technology shifts as such arise