Executive Administrative Assistant (On-Site) – Environmental Health & Safety (EHS)

Who We Are

Applied Materials is a global leader in materials engineering solutions used to produce virtually every new chip and advanced display in the world. We design build and service cutting-edge equipment that helps our customers manufacture display and semiconductor chips the brains of devices we use every day. As the foundation of the global electronics industry Applied enables the exciting technologies that literally connect our world like AI and IoT. If you want to push the boundaries of materials science and engineering to create next generation technology join us to deliver material innovation that changes the world.

What We Offer

Salary:

Location:

Youll benefit from a supportive work culture that encourages you to learn develop and grow your career as you take on challenges and drive innovative solutions for our customers. We empower our team to push the boundaries of what is possiblewhile learning every day in a supportive leading global company. Visit our Careers website to learn more.

At Applied Materials we care about the health and wellbeing of our employees. Were committed to providing programs and support that encourage personal and professional growth and care for you at work at home or wherever you may go. Learn more about our benefits.

Who We Are

Applied Materials is a global leader in materials engineering solutions used to produce virtually every new chip and advanced display in the world. We design build and service cutting-edge equipment that helps our customers manufacture display and semiconductor chips the brains of devices we use every day. As the foundation of the global electronics industry Applied enables the exciting technologies that literally connect our world like AI and IoT. If you want to push the boundaries of materials science and engineering to create next generation technology join us to deliver material innovation that changes the world.

What We Offer

Youll benefit from a supportive work culture that encourages you to learn develop and grow your career as you take on challenges and drive innovative solutions for our customers. We empower our team to push the boundaries of what is possiblewhile learning every day in a supportive leading global company. Visit our Careers website to learn more.

At Applied Materials we care about the health and wellbeing of our employees. Were committed to providing programs and support that encourage personal and professional growth and care for you at work at home or wherever you may go. Learn more about ourbenefits.

Position Summary

The Executive Administrator provides high-impact administrative operational and coordination support to the VP of Environmental Health & Safety (EHS) and enables effective execution across a global matrixed EHS organization. This role manages complex calendar and travel logistics supports key leadership rhythms (staff meetings operating reviews strategy sessions) and helps drive high quality timely communications and follow-through on actions. The position requires excellent judgment discretion with confidential information and the ability to anticipate needs in a fast-paced environment.

Key Responsibilities

Executive & Administrative Support

Manage a complex frequently changing executive calendar across multiple time zones; proactively resolve conflicts and protect focus time.

Coordinate domestic and international travel including itineraries visas (as needed) expense reporting and last-minute changes.

Serve as a trusted gatekeeper for the VP triaging requests prioritizing actions and ensuring timely responses and follow-up.

Prepare and edit executive-ready materials (agendas briefing notes presentations talking points) with accuracy and attention to detail.

Handle confidential and sensitive information with discretion including people matters business strategy and EHS incident communications.

Leadership Rhythm Meetings & Action Management

Plan and run logistics for recurring leadership meetings (e.g. EHS leadership staff meetings operating reviews and cross-functional syncs).

Build agendas in partnership with the VP and leadership team; collect pre-reads consolidate inputs and ensure materials are distributed on time.

Capture decisions and action items maintain action logs and drive follow-up to closure across stakeholders.

Coordinate complex events such as onsite leadership meetings strategy sessions and team offsites (rooms catering A/V visitor access site protocols).

Administrative Operations (Budget Procurement and Vendors)

Support EHS administrative operations including purchase requisitions/POs invoice processing vendor onboarding coordination and budget tracking.

Maintain distribution lists org charts and contact lists for the EHS leadership team and key partners.

Coordinate onboarding/offboarding logistics for direct staff of the VP (access requests equipment requests and coordination with IT/HR per process).

Maintain organized electronic filing for key EHS leadership materials and meeting artifacts; apply naming/version control discipline.

Communications & Cross-Functional Coordination

Draft and proofread internal communications on behalf of the VP (announcements meeting notes requests and follow-ups) ensuring a clear and professional tone.

Coordinate with key partners (HR Finance Legal Security Corporate Communications and site EHS teams) to align on deliverables schedules and approvals.

Assist with preparation and routing of leadership communications related to EHS initiatives training/campaigns and time-sensitive updates.

Support logistics and tracking for high-priority items including executive reviews external engagements and conference participation.

Qualifications

Required

5 years of experience providing executive administrative support to a senior leader (Director VP or equivalent) in a complex matrixed organization.

Demonstrated ability to manage competing priorities ambiguity and frequent change with professionalism and calm.

Excellent written and verbal communication skills; strong editing and formatting capability.

Advanced proficiency with Microsoft Outlook Teams PowerPoint Word and Excel.

High degree of integrity and discretion with sensitive and confidential information.

Preferred

Experience supporting an EHS operations manufacturing engineering or regulated function.

Experience supporting budget procurement and vendor processes.

Experience coordinating global teams and leaders across multiple time zones.

Associates or Bachelors degree (or equivalent experience).

Core Competencies

Executive presence; sound judgment and ability to handle sensitive topics.

Strong organizational skills; exceptional attention to detail and follow-through.

Ability to anticipate needs identify risks and propose solutions proactively.

Strong stakeholder management and collaboration across levels and functions.

Clear concise writing; ability to translate inputs into executive-ready outputs.

Continuous improvement mindset (simplifying processes templates and routines).

Working Conditions & Travel:

This role is primarily office-based with regular collaboration via Microsoft Teams. Occasional domestic travel may be required to support leadership meetings and key events. Flexibility to support time-sensitive deliverables across time zones including occasional early/late meetings is expected.

Additional Information

Time Type:

Employee Type:

Travel:

Relocation Eligible:

The salary offered to a selected candidate will be based on multiple factors including location hire grade job-related knowledge skills experience and with consideration of internal equity of our current team addition to a comprehensive benefits package candidates may be eligible for other forms of compensation such as participation in a bonus and a stock award program as applicable.

For all sales roles the posted salary range is the Target Total Cash (TTC) range for the role which is the sum of base salary and target bonus amount at 100% goal achievement.

Applied Materials is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race color national origin citizenship ancestry religion creed sex sexual orientation gender identity age disability veteran or military status or any other basis prohibited by law.

In addition Applied endeavors to make our careers site accessible to all users. If you would like to contact us regarding accessibility of our website or need assistance completing the application process please contact us via e-mail at or by calling our HR Direct Help Line at option 1 and following the prompts to speak to an HR Advisor. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.