Legal Assistant and Executive Support

Pay: $85000.00 - $100000.00 per year

Why This Is a Great Opportunity

• Join a modern forward-thinking law firm with a collaborative White Plains team and strong national platform
• Support a founding partner in a highly visible role that blends senior legal assistant work with executive-level administrative support
• Take ownership of scheduling travel coordination legal file openings conflict checks presentations communications and key administrative projects
• Work in a role where professionalism organization discretion and attention to detail are genuinely valued
• Be part of a firm that invests in technology teamwork professional growth and a supportive workplace culture
• Build a long-term career with a team that values initiative reliability and high-quality legal support
• Receive a strong compensation package comprehensive benefits 401(k) paid time off and eligibility for a discretionary annual bonus

Location: This role is based in White Plains NY and requires working in the office at least four days per week.

Note: Must have 5 years of experience in a law firm or similar legal environment with strong legal assistant skills and experience supporting attorneys partners executives or senior leadership. This is best suited for an experienced legal assistant who is also comfortable handling travel booking scheduling presentations expenses and executive-style administrative support.

About Us

We are a modern law firm built around teamwork innovation client service and professional growth. Confidential Employer. Our team values collaboration communication efficiency diversity of perspective and a supportive environment where legal professionals can do excellent work while continuing to grow in their careers.

Job Description

• Provide high-level legal administrative and executive support to a founding partner
• Coordinate and book flights hotels ground transportation and detailed travel itineraries
• Manage calendars meetings appointments events deadlines and scheduling conflicts
• Prepare agendas gather meeting materials and assist with virtual and in-person meeting setup
• Format proofread and support the creation of presentations and professional documents
• Serve as a primary point of contact for internal and external communications on behalf of the partner
• Handle confidential and sensitive information with discretion professionalism and sound judgment
• Maintain organized electronic and physical files meeting notes records and administrative materials
• Open new legal files and perform conflict checks in accordance with firm procedures
• Process expense reports track reimbursements and manage administrative follow-up
• Support legal file management document organization and related law firm workflow needs
• Assist with special projects and additional administrative support as needed
• Work collaboratively with attorneys legal staff firm leadership and internal departments

Qualifications

• 5 years of experience in a law firm or similar legal environment
• Experience supporting attorneys partners executives or senior leadership
• Strong legal assistant administrative scheduling and document management skills
• Ability to work in the White Plains office at least four days per week
• Advanced proficiency with Microsoft Office including Word Excel PowerPoint Outlook and Teams
• Experience coordinating complex calendars travel arrangements meetings expenses and professional communications
• Strong proofreading formatting writing organizational and time management skills
• Ability to prioritize multiple tasks in a fast-paced deadline-driven environment
• Professional demeanor and strong communication skills with internal and external stakeholders
• High level of discretion and ability to handle sensitive information confidentially
• Understanding of legal file procedures and conflict checks preferred
• Products liability premises liability or corporate law experience preferred
• Experience with document management systems and travel booking tools preferred

Why You Will Love Working Here

• You will join a team that values legal support professionals as a key part of the firms success
• The role offers variety visibility and the opportunity to support a founding partner directly
• The firm encourages professional development continuous improvement and long-term career growth
• The culture is collaborative respectful practical and focused on shared accountability
• You will work in a modern legal environment that embraces technology efficiency and teamwork
• The benefits package includes health life short-term and long-term disability insurance 401(k) paid time off and eligibility for an annual discretionary bonus

JPC-1074

Benefits:

• Dental insurance
• Paid time off
• Retirement plan
• Vision insurance

Requirements: Must haves: 5 yrs of legal support experience

• Nice to haves:

• Additional context: Relocation- unsure. Packages - unsure

• Salary Bands:

  • 7 to 9 years of directly relevant legal assistant or partner support experience: $85000 to $90000

  • 10 to 14 years of strong law firm legal assistant experience with partner support: $90000 to $95000

  • 15 years of senior legal assistant experience with executive support travel calendar presentations file openings and conflict checks: $95000 to $100000

  • Strong candidate with founding partner support advanced PowerPoint complex travel coordination litigation/corporate exposure and high-level law firm experience: likely top of range

Submission Email: Name / Emily - ;

Quick Recruiter Reference

White Plains role for a senior legal assistant who can support a founding partner with legal admin plus travel calendar expenses presentations file openings and conflict checks. Not a true executive assistant role but more of an experienced legal assistant with strong partner support skills. Requires 7 years in a law firm or similar legal environment and four days per week in office.

Recruiters Submission: To submit cancel - Legal Assistant and Executive Support - Gerber Ciano Kelly Brady LLP - JPC 1074 - Source

*New Job Order Alert*

• Client job title: Legal Assistant and Executive Support

• Location: White Plains NY

• On-site hybrid remote: Hybrid

• Experience: 5

• Good fit job titles/keywords for candidates: Senior Legal Assistant Legal Assistant Executive Legal Assistant Legal Secretary Partner Assistant Administrative Legal Assistant Law Firm Executive Assistant Conflict Checks Legal File Opening Travel Coordination Calendar Management PowerPoint Document Management.

• # of hires needed: 1

• Open or not to recruiters on TE: No

• Job posting strategy (bottom of package details):