Manager Administrative, Adult Transplant

Discover Vanderbilt University Medical Center: Located in Nashville Tennessee and operating at a global crossroads of teaching discovery and patient care VUMC is a community ofindividuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued your knowledge expanded and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniquenessis sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilts mission is to advance health and wellness through preeminent programs in patient care education and research.

Organization:

Transplant Admin Support

Job Summary:

Administrative Adult Transplant is a leadership role with comprehensive operational authority and responsibility for patient access and administrative operations for the Adult Transplant Center. This role provides oversight for all solid organ transplant programs (heart lung liver kidney pancreas) and living donor programs (kidney and liver). Responsibilities include fiscal accountability; maintaining quality safety and regulatory standards; supporting a high level of patient- and family-centered care and service; optimizing patient access and patient flow; driving patient and staff satisfaction; program development and continuous improvement; managing and developing teams; monitoring analyzing and reporting key performance indicators (KPIs) for organ transplant programs and leading action plans to improve performance; and ensuring integration with the broader clinical enterprise. Provides feedback coaching and mentoring to less experienced peers and other members of the healthcare team collaborating closely with nursing and transplant clinical leadership.

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Shift: 8:00am - 5:00pm

KEY RESPONSIBILITIES:

• Provide operational leadership for patient access and administrative functions across the Adult Transplant Center including all solid organ (heart lung liver kidney pancreas) and living donor (kidney liver) programs.
• Manage and develop administrative teams including hiring onboarding coaching performance management and fostering a high-performing patient-centered culture.
• Oversee program operations to ensure high-quality service delivery optimized patient flow and an excellent patient/family experience while partnering closely with nursing and clinical leadership.
• Maintain fiscal accountability and ensure compliance with applicable quality safety and regulatory standards across transplant clinic operations.
• Monitor analyze and report transplant program KPIs; identify trends and gaps; and lead process improvement initiatives and action plans to drive performance outcomes.

TECHNICAL CAPABILITIES
Leadership (Intermediate): Motivates and inspires others to perform at a high level. Puts aside personal needs and considerations for the good of the team. Communicates in a positive and constructive way demonstrating an enthusiasm for team and unit goals. Takes appropriate risks showing and accepting personal accountability for actions and decisions. Gets others to share challenges and perform as a valuable member of the team and unit. Accomplishes results through influence coaching communication and commitment with minimal use of authority and control.
Compliance (Intermediate): Demonstrates knowledge of the appropriate rules and regulations and apply them in difficult stressful and complex situations. Able to interpret and explain rules and regulations that are ambiguous or unclear. Directs others in interpreting rules and regulations on the job and trains others in them.
Operations Planning (Intermediate): Demonstrates ability to forecast complex resource needs identify discrete tasks set priorities define dependencies schedule activities meet deadlines and organize work for a single functional area. Merges diverse points of view into a coalition with shared goals and objectives. Plans for and anticipates events outside of immediate responsibility. Identifies relevant stakeholders and gains their commitment. Anticipates problems and obstacles before they arise. Able to absorb changes to major assignments while maintaining a high level of performance. Competently handles multiple assignments and projects simultaneously. Sets priorities with a proper sense of urgency and importance. Develops creative ideas and takes innovative action to achieve planned goals and objectives.
People Management (Intermediate): Successfully resolves conflicts and disciplinary problems. Provides counseling and career development planning to subordinates. Constructively gives timely positive and negative feedback confronting individual performance problems in a professional and sensitive manner. Aware of the values abilities and needs of others. Demonstrates the ability to create a positive work climate establishing a feeling of partnership and empowering others. Has set coached and assessed the assignment objectives of subordinates. Practices and rewards behaviors supportive of company values.
Business Results (Novice): Develops and implements appropriate measures for attaining well-defined business results and tracks progress in meeting goals and objectives. Continuously demonstrates a strong focus on quality in spite of pressures from competition budgets and time. Anticipates and responds effectively to customer needs. Sensitive to changes in the environment which may impact customer satisfaction product quality or profitability. Able to specify clear precise personal objectives.
Quality Management (Novice): Has provided continuous analysis and evaluation of assignment work processes constantly striving for improvement in the way tasks and activities are accomplished by questioning their value to the process and contributing creative solutions. Has participated in the process of establishing communicating and monitoring standards for quality and excellence. Demonstrates the ability to actually work on and improve a current business process product or service.

Our professional administrative functions include critical supporting roles in information technology and informatics finance administration legal and community affairs human resources communications and marketing development facilities and many more.

At our growing health system we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth appreciation of benefits and a sense of community and purpose.

Core Accountabilities:

* Organizational Impact: Directs activities to achieve operational plans with some near term effect on results of the department/area.* Problem Solving/ Complexity of work: Identifies issues gathers facts to resolve technical and operational problems. * Breadth of Knowledge: Applies in-depth knowledge and skills of a professional/technical area and basic management knowledge to manage the work of the team.* Team Interaction: Leads a complex department with a focus on implementation. Typically executes on a short to medium term strategies.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Invests time energy and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies ones own communication style to suit different situations and audiences .Delivering Excellent Services : - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees effectiveness. Ensuring High Quality - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies tools and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

5 years

Education:

Bachelors

This role offers the opportunity to make a meaningful impact within Vanderbilt Health supported by a comprehensive benefits package which mayinclude health disability retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed tofosteringan environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.