Office Support Specialist II

We are currently seeking a highly motivated organized and professional individual to join our team as an Office Support Specialist. As part of the Wyoming Department of Corrections you will play a vital role in supporting public safety through the safe secure and humane management of offenders while helping provide opportunities for successful reintegration into society.

This position serves as the administrative assistant to the facilitys executive team and reports directly to the Associate Warden. The ideal candidate will be self-directed proactive and detail-oriented with the ability to manage multiple priorities effectively. Responsibilities include preparing reports utilizing a variety of software programs and handling confidential and sensitive information on a daily basis.

• Culture of public service and a commitment to work/life balance
• Eligibility for Public Service Student Loan Forgiveness
• Health Dental and Vision Insurance
• State Retirement plan and additional savings opportunities
• Paid vacation sick leave and holidays
• For additional information regarding the benefits package please click here

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Located in northeast Wyoming Lusk offers the charm of small-town living with wide-open spaces and a strong sense of community. With a low cost of living minimal traffic and a relaxed pace of life Lusk provides an excellent work-life balance.

Outdoor enthusiasts will enjoy easy access to hunting fishing and hiking as well as nearby destinations like Thunder Basin National Grassland and Guernsey State Park. Lusk is an ideal place for those seeking meaningful work in a safe welcoming community surrounded by Wyomings natural beauty.

• Performs executive-level administrative and support duties.
• Handles and protects confidential information that requires executive approval for the release of information.
• Manages the day-to-day operations of assigned programs projects or functions between a variety of sources and the office maintenance and inventory; may provide oversight of a regional office.
• Acts as a resource to provide information or interpretation of agency-specific rules/regulations to staff the public or other government entities and/or to determine the most effective way of meeting the needs of management staff clients or customers.
• Possible roles in this position are assistant to the facility executive team.
• Plans coordinates and facilitates meetings.
• Reviews files records etc. and provides documentation to the executive team.
• Resolves some light computer/network problems.
• Organizes records and archives significant security programming and operational data.
• Request and receive bid quotes research and resolve issues with vendors.
• Maintains database information for things such as licensing boards grants contracts MOUs and required reports.
• Creates and edits reports & documents for management.
• Manages schedules and timelines for managers.
• Management and oversight of all office equipment and supplies.
• Responsible for processing maintenance and quality control of records and documents.
• Performs program and/or fiscal duties specifically involved in preparing purchase orders.
• Compiles vital information.
• Coordinates program functions between a variety of sources.
• Assists the security intelligence team by gathering and compiling information from various avenues including monitoring reports inmate phone calls and emails and providing findings to the executive team.
• Tracks and provides an applicable response to inmate grievances.
• Documenting MDT and meeting minutes.
• Overseeing inmate jobs and supervision of inmate janitors.
• Performs other duties as required.

PREFERENCES:

Preference may be given to applicants with a background in Corrections.

KNOWLEDGE:

• Knowledge of applicable computer applications.
• Knowledge of records processing and maintenance procedures and systems.
• Knowledge in the preparation of complicated documents.
• Knowledge and understanding of the agency and each respective division/program.
• Knowledge of investigating alleged non-compliance.
• Knowledge of project management.

PHYSICAL WORKING CONDITIONS:

• Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.
• Special physical demands are not required to perform the work.

NOTES:

• FLSA: Non-Exempt
• The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. No eligibility notice will be sent to applicants who meet the minimum qualifications.
• The Wyoming Department of Corrections is aDrug-FreeWorkplace. All staffaresubject to drug testing while employed by the WDOC.
• The Wyoming Department of Corrections is a Tobacco-Free Workplace and prohibits the taking carrying possessing or introducing of smoking materials smokeless tobacco or tobacco substitutes on or into WDOC facilities or grounds.
• The Wyoming Department of Corrections is in compliance with the Federal Prison Rape Elimination Act (PREA) of 2003. It is the policy and practice of WDOC to protect inmates and offenders from abuse corporal punishment personal injury disease property damage harassment and the elimination of prison rape.
• Successful applicants for employment must pass a background/reference check medical evaluation anddrug test prior to appointment.
• The Wyoming Department of Corrections has a strict dress code policy to include standards for facial hair body art andpiercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.
• The Wyoming Department of Corrections offers a competitive benefits packageincluding medical dental and life insurance paid vacations and sick leave paid holidays a tuition reimbursement program Wyoming State Retirementand457 deferred compensation program and longevity pay.
• Please visit our website at:

080-Wyoming Department of Corrections - Prisons - Wyoming Womens Center

Click here to view the State of Wyoming Classification and Pay Structure.

Click here to view the State of Wyoming Total Compensation Calculator.

URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.