People & Culture Coordinator

Meaningful work. Lasting impact.

• Coordinate all administrative aspects of the employee lifecycle including onboarding role or compensation changes leaves and offboarding.
• Prepare and maintain employment agreements change notices training certificates and employment confirmation letters using approved templates and processes.

• Coordinate and deliver a welcoming onboarding experience for new employees including HR orientation documentation and benefits enrollment.
• Act as a key contact for new hires helping them feel informed supported and connected from day one.

• Support recruitment activities by posting positions reviewing applications conducting prescreens and reference checks and coordinating interviews.
• Maintain organized and accurate recruitment records and support inclusive equitable hiring practices aligned with McMans values.

• Administer group benefits enrollments updates and terminations and work with benefit providers to ensure timely and accurate processing.
• Support payroll by reviewing biweekly payroll registers identifying discrepancies and preparing documentation to support reconciliation.

• Maintain confidential and accurate employee records across HRIS payroll and benefits systems.
• Conduct regular audits of electronic and physical files to ensure compliance and data integrity.
• Prepare headcount reports and other HR metrics for leadership and internal teams as requested.

• Respond to employee inquiries related to benefits policies and HR processes escalating more complex matters as needed.
• Support consistent application of workplace policies in a nonunion environment.

• Provide coordination and administrative support to committees and initiatives such as DEI Health & Safety and employee engagement.
• Assist with annual performance review processes employee surveys and People & Culture projects.
• Contribute ideas and support continuous improvement of People & Culture processes and tools.

• Diploma or Degree in Human Resources Business Administration or a related fieldor an equivalent combination of education and experience.
• At least two years of experience in an HR or People & Culture coordination or administrative role.
• Experience in a notforprofit multisite or human services environment is an asset.
• CPHR designation (completed or in progress) is considered an asset.

• Strong attention to detail and ability to manage multiple priorities with competing deadlines.
• High level of professionalism and discretion when handling confidential information.
• Clear compassionate written and verbal communication skills.
• Approachable serviceoriented mindset with strong interpersonal skills.

• Proficiency in Microsoft Office (Word Excel Outlook); intermediate Excel skills are preferred.
• Experience using HRIS payroll systems and benefits administration platforms.
• Comfortable learning new systems and adapting to evolving processes.

• Commitment to equity inclusion and respectful workplace practices.
• Collaborative organized and proactive approach to work.
• Alignment with McMans mission and passion for supporting people in meaningful ways.

• Meaningful work in a missiondriven notforprofit organization
• Opportunity to make a real impact on employee experience and organizational culture
• Supportive People & Culture team focused on collaboration and continuous improvement
• Exposure to a broad range of HR functions and professional development opportunities