Office Support Specialist I

GENERAL DESCRIPTION:

• Culture of public service and a commitment to work/life balance
• Eligibility for Public Service Student Loan Forgiveness
• Health Dental and Vision Insurance
• State Retirement plan and additional savings opportunities
• Paid vacation sick leave and holidays
• For additional information regarding the benefits package please click here.

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Why Rawlins
Rawlins offers the perfect blend of small-town charm and big adventure. Nestled in the heart of Carbon County its a community surrounded by wide-open spaces and outdoor recreation opportunities. Spend your weekends fishing for trout and walleye at Seminoe State Park hitting the ATV trails enjoying a round at the local golf course or experiencing the excitement of local rodeos. Plus Casper is just a short drive away for even more outdoor and cultural experiences.

And rememberWyoming has no state income tax meaning more of your paycheck stays with you!

• Performs leads or supervises a wide variety of moderate to complex program and operational support duties.
• Applies knowledge of programmatic and administrative requirements.
• Performs specialized tasks and coordinates general office functions such as answering phones photocopying record keeping ordering supplies gathering and distributing mail and recording responses in the logbook.
• Maintains inmate library inventory and delivers books to segregation housing units.
• Administers tests for HiSET to the inmate population.
• Supervise the TPC Program administering tests delivering manuals and ordering completion certificates.
• Assist the Education Manager and Instructors as needed.
• Accurately maintains agency files and records; inputs data into databases.
• Responds verbally and/or in writing to requests for information.
• Provides customer service to customers inmates and staff and acts as a resource and explains rules and procedures to co-workers customers and/or inmates.
• Responsible for inventory assets.
• Performs administrative duties requiring considerable judgment which may involve fiscal human resources or other specific program areas.
• Resolves some light computer issues/concerns.
• Participates in required training.
• Tracks information.
• Evaluates information for accuracy.
• Other duties as assigned.
• Responsible for ensuring a safe and enjoyable workplace including participation in initiatives designed to promote a positive work environment

PREFERENCES:

Preference may be given to candidates who have 24 years of progressive clerical experience and proficiency in Microsoft Office.

KNOWLEDGE:

• Knowledge of the organization and management of information and materials services
• Knowledge of research indexing records management and databases.
• Knowledge of the basic principles of education.
• Knowledge of mainframe and personal computer systems.
• Knowledge of techniques for providing a high level of customer service.

MINIMUM QUALIFICATIONS:

Education:
Associates Degree (typically in Business)

Experience:
0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II

OR

Education & Experience Substitution:
2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II

Certificates Licenses Registrations:
None

PHYSICAL WORKING CONDITIONS:

• Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.
• Lifting/grasping up to 20 pounds on an occasional to regular basiswithout assistance
• Walking on cement floors on an occasional to regular basis
• Walking up and down stairs on an occasional basis
• Stooping bending kneeling and crouching on an occasional basis
• Reaching on a regular basis
• Typing/Repetitive motion on a frequent basis
• Talking/hearing on a frequent basis
• Seeing: the visual ability to perform an activity such as analyzing data and figures viewing a computer terminal and extensive reading
• Special physical demands are not required to perform the work.

NOTES:

• FLSA: Non-Exempt
• The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. No notice of eligibility will be sent to applicants who meet the minimum qualifications.
• The Wyoming Department of Corrections is a Drug Free Workplace. All staff are subject to drug testing while employed by the WDOC.
• Successful Applicants for employment must pass a background/reference check medical evaluation and drug test prior to appointment.
• The Wyoming Department of Corrections is a Tobacco-Free Workplace and prohibits the taking carrying possessing or introducing of smoking materials smokeless tobacco or tobacco substitutes on or into WDOC facilities and grounds.
• The Wyoming Department of Corrections is in compliance with the Federal Prison Rape Elimination Act (PREA) of 2003. It is the policy and practice of WDOC to protect
• inmates/offenders from personal abuse corporal punishment personal injury disease property damage and harassment and the elimination of prison rape.
• WDOC has a strict dress code policy to include standards for facial hair body art and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.
• WDOC offers a competitive benefits package including medical dental life insurance paid vacation and sick leave paid holidays tuition reimbursement program Wyoming State Retirement and 457 Deferred Compensation Program longevity pay and opportunities for advancement.

Clickhereto view the State of Wyoming Total Compensation Calculator.

Clickhere to view the State of Wyoming Classification and Pay Structure.

URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.