IP Docketing Specialist

Location: Boston MA

About the Firm

Our client is a nationally recognized full-service law firm with more than 145 years of history and a highly respected Intellectual Property practice. Known throughout the Boston legal market for its collegial low-ego culture the firm offers a stable and collaborative environment where support professionals are valued as integral members of the team.

The firm handles sophisticated intellectual property matters for a diverse client base and is seeking an experienced IP Docketing Specialist to support complex U.S. and international patent prosecution matters.

Position Overview

The IP Docketing Specialist will serve as a critical member of the Intellectual Property team managing highly sensitive patent and trademark deadlines across domestic and international matters. This is not a general administrative role the ideal candidate will bring dedicated IP docketing experience and a strong understanding of patent prosecution workflows filing deadlines and docket management procedures.

This role is ideal for someone who thrives in a detail-oriented environment takes ownership of deadline management and enjoys working closely with attorneys and senior IP professionals on sophisticated matters.

Key Responsibilities

• Manage daily docketing of U.S. and foreign patent and trademark correspondence
• Maintain accurate and timely docket entries within the firms IP docketing system
• Monitor critical deadlines and proactively communicate with attorneys and staff regarding upcoming filing obligations
• Coordinate with external docketing resources to resolve outstanding docket issues
• Support U.S. PCT and foreign patent prosecution matters including preparation and filing of required documents
• Assist with annuity and maintenance fee management for domestic and international matters
• Communicate directly with foreign associates regarding filing deadlines and annuity matters
• Perform regular quality control audits to ensure docket accuracy and compliance
• Report official correspondence and filing confirmations to clients and foreign associates in a timely manner

Required Experience

• 23 years of dedicated IP docketing experience within a law firm or in-house IP department
• Experience supporting both U.S. and foreign patent matters required
• Hands-on experience managing PCT national phase entry deadlines and non-extendable filing windows
• Experience with patent prosecution docketing workflows required
• Prior experience communicating with foreign associates strongly preferred
• Trademark-only experience will not be sufficient for this role

Technical Skills

• Experience with USPTO Patent Center and/or EFS-Web
• Familiarity with WIPO ePCT procedures and workflows
• Experience using IP docketing systems such as CPI FoundationIP Anaqua or similar platforms
• Strong Microsoft Office proficiency

Professional Attributes

• Exceptional attention to detail and deadline management skills
• Strong written communication and proofreading abilities
• Ability to independently manage high-volume date-sensitive workloads
• Organized proactive and collaborative work style

Why Join This Firm

• Highly respected and stable law firm environment
• Collaborative people-first culture with strong employee retention
• Opportunity to work closely with sophisticated IP attorneys on complex international matters
• Exposure to high-level U.S. and global patent prosecution work
• Competitive compensation and comprehensive benefits package
• Long-term growth potential within a nationally recognized practice

Benefits

• 401(k) with employer match
• Profit sharing
• Comprehensive medical dental and vision coverage
• Tuition reimbursement
• Pet insurance
• Generous PTO
• Long-term career stability and growth opportunities