HR Administrative Assistant HR Reception
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Job Location:
Monthly Salary:
Posted on:
14 hours ago
Vacancies:
1 Vacancy
Job Summary
Salary
The salary range for this position is CAD $25.26/Hr. - CAD $33.15/Hr.
Summary
Reporting to the Director Strategic Recruitment HR Reception provides confidential administrative and reception support to the Human Resources department. This role is the first point of contact for visitors and employees supporting a wide range of HR functions including reception services correspondence management recruitment testing administration compensation and classification documentation and labour relations support.
The successful candidate is highly organized serviceoriented and comfortable handling sensitive information while managing competing priorities in a fastpaced environment.
Reception & FrontLine Support
- Greet and direct visitors respond to general HR enquiries and ensure a welcoming and professional frontofhouse experience.
- Receive screen and triage telephone calls redirecting callers or voicemail as appropriate.
- Monitor and respond to incoming HR mail email and voicemail including confidential correspondence.
Administrative & Clerical Support
- Open screen sort and distribute incoming mail; prepare and process outgoing mail faxes and courier shipments.
- Type and format a variety of documents using word processing and spreadsheet software.
- Maintain and update HR listings distribution lists and webbased employee directories.
- Arrange maintenance and repairs for departmental equipment such as printers photocopiers and fax machines.
Human Resources Program Support
- Support HR Analysts with Labour Relations mass mailouts and job board password verification.
- Prepare new hire packages and redirect employees to Employee Records and Benefits as required.
- Provide administrative support to Compensation & Classification and Recruitment teams including entering confidential documents into the CJDD system.
- Administer and score standard employmentrelated tests for Recruitment.
Facilities Supplies & Asset Coordination
- Order receive and manage office supplies within departmental budget; organize and maintain the central supply room.
- Coordinate and track Blacktop taxi vouchers for the HR department.
- Manage building pass issuance and returns for Hornby and 1125 Howe Street sites; maintain accurate tracking spreadsheets.
- Act as the primary liaison with property management for facilityrelated issues raised by staff.
Process Improvement & Team Support
- Prioritize daily workload to meet deadlines while balancing reception and administrative duties.
- Identify inefficiencies in office procedures and recommend improvements to the Lead HR Support Services.
- Perform other related duties as assigned.
What You Bring
Education & Experience
- Completion of an Office Administration Certificate and two (2) years of recent related office experience
or an equivalent combination of education training and experience.
Skills & Abilities
- Demonstrated ability to handle sensitive and confidential information with discretion.
- Strong working knowledge of office practices and administrative procedures.
- Intermediate proficiency with Microsoft Office (Word Excel PowerPoint Outlook) and internetbased systems.
- Ability to keyboard at 50 words per minute.
- Excellent organizational skills with the ability to multitask and prioritize effectively.
- Strong interpersonal written and verbal communication skills including grammar and proofreading.
- Ability to work independently with minimal supervision and collaboratively within a team environment.
- Flexible adaptable and calm under pressure with the ability to meet deadlines.
- Proactive problemsolver who can anticipate issues and take appropriate action.
- Comfortable managing challenging situations with professionalism.
What We Offer
At Providence Health Care we are committed to providing compassionate socially just care while fostering a respectful and inclusive workplace. Joining our People team means contributing to meaningful work that supports the people who deliver care across our organization.
Required Experience:
Junior IC
About Company
Providence Health Care provides patient and family centred health care to all British Columbians. Driven by compassion and social justice, we are at the forefront of exceptional care and innovation.
