Executive Assistant

Job Summary:

The Executive Assistant provides high-level administrative and strategic support to senior leadership at Critical Systems a fast-growing engineering services firm. This role is responsible for managing executive priorities facilitating internal and external communications and ensuring seamless coordination across teams clients and projects. The ideal candidate is highly organized proactive and thrives in a fast-paced technical and client-focused environment.

Duties and Responsibilities:

Executive Support

• Manage complex calendars scheduling and meeting coordination for senior executives
• Prepare agendas presentations reports and briefing materials
• Handle confidential information with discretion and professionalism
• Coordinate travel arrangements itineraries and expense reporting
• Serve as a gatekeeper prioritizing communications and requests

Communication & Coordination

• Act as a liaison between executives internal teams clients and external partners
• Draft and edit professional correspondence reports and internal communications
• Support cross-functional collaboration across sales engineering and operations teams
• Assist in preparing client-facing materials and proposals

Operational & Project Support

• Track key initiatives deadlines and follow-ups to ensure execution
• Support project coordination by organizing documentation and communications
• Assist with internal process improvements and administrative systems
• Maintain accurate records files and documentation

Meeting Support

• Coordinate internal meetings leadership sessions and company hands-on events
• Take meeting notes and track action items
• Assist with logistics for client meetings industry events and team functions

Required Qualifications:

• Bachelors degree or equivalent experience preferred
• 35 years of experience in an executive assistant or senior administrative role
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint)
• Ability to multitask prioritize and adapt in a fast-paced environment

• Attention to detail and problem-solving mindset
• Professionalism and discretion with sensitive information
• Strong interpersonal and relationship-building skills
• Proactive resourceful and solutions-oriented
• Ability to support a growing team-oriented organization

Benefits at Critical Systems LLC:

• Medical Dental and Vision Insurance
• 401(k) with matching and profit sharing
• Generous Paid Time Off (PTO)
• Competitive salary with performance-based incentives
• Opportunities for professional development and continuous learning
• Collaborative growth-oriented team culture
• Employee Assistance Program

Critical Systems LLC is an Equal Opportunity Employer

Required Experience:

Manager