Intermediate Project Manager, Official Languages and Bilingualism Institute (OLBI)

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Reporting to the Director of the Official Languages and Bilingualism Institute this position is accountable for facilitating a donor-funded academic initiative that enhances both the academic and experiential learning initiatives of students. Under the direction of the Steering Committee and the Director of OLBI it will manage the day-to-day activities lead communications and enlist other resources as needed for the successful completion of this phase of the initiative according to the established project plan

The In-Depth Experiential Learning program in the Faculty of Arts offers students a structured pathway to integrate academic learning with meaningful hands-on experience throughout their degree. The program combines coursework with community engagement research professional placements creative projects and reflective learning. Students develop transferable skills deepen their disciplinary knowledge and build stronger connections between their studies career goals and real-world challenges.

In this role your responsibilities will include:

• Project Management: Monitor analyze and communicate project status on a regular basis with the project team project sponsor or other stakeholders as required. Coordinate project meetings and associated logistics (agenda minutes documentation). Maintain project documentation according to project management methodology and sponsor requirements.

• Resource and Deliverable Management: Coordinate the hiring of contractual resources required to perform course development work. Communicate work assignments requirements and timelines. Review deliverables (course curriculum) and perform all necessary follow-up regarding work quality and timeliness escalating issues to the Director as needed.

• Stakeholder Engagement: Manage stakeholder engagement and relations including problem resolution negotiating and resolving conflicts. Interface and manage relationship-building efforts with internal and external stakeholders in support of the project. Promote the project goals within the Faculty of Arts the broader University of Ottawa community and with external partners.

• Event Planning and Management: Oversee the logistics for events related to the project such as weekend Arts Labs/Challenges ensuring rooms are reserved materials are prepared facilitators are hired and communication is done. Attends event to ensure that it runs smoothly and remains available to resolve any problems that might arise. Assists in other event support tasks as needed.

• Finances: Ensure that contractual workers are being paid. Closely monitor project expenses investigate and clarify any irregularities. Provide semi-monthly project budget reports to Director and monthly budget reports to the Steering Committee.

• Reporting and Communication: Coordinate the preparation of reports drafting significant section independently. abstracts poster presentations peer-reviewed publications and other relevant deliverables in collaboration with project teams. Develop and manage project communications (website social media blogs media) collaborating with the ILOB Marketing Manager and their team.

• Academic Administration: Prepare the necessary documentation for Senate and Council on Undergraduate Studies requests in collaboration with the faculty departments and central services. Communicate and coordinate updates to program requirements and information for the course calendar.

• Supervision: Supervise other project employees assigning and reviewing work.

What you will bring:

• Masters degree in education or equivalent combination of education and experience

• 3 years of experience in curriculum development or project management in a post-secondary institution or governmental environment

• Knowledge of university studies academic programs (both at the undergraduate and graduate levels) and principles of experiential learning.

• Excellent knowledge of the local national and international networks/partner organizations and of the principles of community engagement and social accountability.

• Proven experience in project management.

• Ability to build positive relationships with internal and external stakeholders and partners.

• Ability to persuade and influence people without a relationship of authority.

• Excellent communication skills verbally and in writing; ease at public speaking and ability to present in both official languages.

• Demonstrate ability to multitask prioritize work and meet deadlines.

• Ability to work independently to achieve work related goals and ability to work effectively under pressure in a team environment excellent initiative and autonomy.

• Fluently bilingual in French and English (spoken and written).

• Ability to work during a select number of weekends when project-related events are taking place
  

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Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect teamwork and inclusion where collaboration innovation and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply we welcome applications from qualified Indigenous persons racialized persons persons with disabilities women and LGBTQIA2S persons. The University is committed to creating and maintaining an accessible barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment assessment and selection processes. Applicants with disabilities may contact to communicate the accommodation need. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 Covid-19 Vaccination. This policy was suspended effective May 1 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.