Benefits Compliance Coordinator

About HUB:

HUB International is a global insurance broker providing a broad array of property casualty risk management life and health employee benefits investment and wealth management products and services. HUB has more than 650 offices across the United States Canada and Puerto Rico with more than 20000 employees. Our regional offices throughout North America are dedicated to helping individuals and businesses evaluate and manage their risks and insurance needs. We are a company dedicated to superior customer service with employees committed to adding value to every client activity.

Position Overview:

HUB International is seeking a detail-oriented and proactive Benefits Compliance Coordinator to join our Employee Benefits practice. The Benefits Compliance Coordinator will play a critical role in supporting ACA (Affordable Care Act) compliance operations benefits administration HR technology initiatives and regulatory compliance activities across our client base. The ideal candidate brings a blend of technical aptitude organizational precision and a foundational understanding of employee benefits compliance.

Key Responsibilities:

ACA Compliance & Reporting

• Track hours by client for all ACA-related projects and maintain accurate project logs throughout the ACA season.
• Gather initial client data from internal service team members multiple enrollment systems insurance carriers and clients.
• Maintain ongoing carrier contact relationships.
• Assist Account Executives with client data received.
• Support the review of enrollment-formatted data received for errors escalating to the appropriate AM for final verification.
• Assist with all ACA reporting projects as needed

Benefits Compliance & Regulatory Support

• Assist with HR Technology comparisons and support the maintenance of the Request for Information (RFI) database.
• Manage Form 5500 filings for all applicable clients including tracking which clients require a 5500 notifying the relevant client contacts and EB AE/AM teams and coordinating the gathering of all required filing information.
• Help Manage multiple Compliance platforms on behalf of the Employee Benefits team.
• Produce custom compliance notices for client benefit guides using HUBs internal compliance tool.
• Assist clients with Prescription Drug (RX) reporting requirements in coordination with internal compliance leadership.
• Gather Medicare Credibility information from carriers and maintain organized records annually.
• Work with compliance leadership to identify and draft Medicare Notice requirements for distribution to AE/AM teams and clients.
• Maintain the vendor list for Section 125 Non-Discrimination Testing.
• Research and assist in managing PCORI fee obligations and related client communications.
• Other compliance and HR Technology Project work when needed

ACA Workshops & Client Events

• Collaborate with the marketing team to support logistics all compliance related educational events (in person and virtual events).
• Manage event registrations and cancellations keeping internal stakeholders updated on attendance status.
• Draft pre-event and post-event email communications in coordination with AEs and compliance leadership.
• Coordinate with marketing or personally manage email outreach to in-person attendee lists.

Qualifications

Required:

• Above-average proficiency in Microsoft Excel including experience with data organization formulas and file management.
• Prior experience in HR payroll or accounting related tasks.
• Strong attention to detail with demonstrated ability to manage multiple concurrent projects accurately.

Preferred:

• Basic understanding of the Affordable Care Act (ACA) specifically employer shared responsibility and 1095-C reporting.
• Experience with project management methodologies or tools.
• Familiarity with benefits administration platforms.
• Experience working within an employee benefits insurance brokerage or HR consulting environment

HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity national origin religion age color sex sexual orientation gender identity disability or veterans status or any other characteristic protected by local state or federal laws rules or regulations.

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