Administrative Specialist
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Job Location:
San Leandro, CA - USA
Hourly Salary:
$ 26 - 30
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
Administrative Specialist San Leandro CA
Your opportunity to help drive the operational excellence behind programs that support vulnerable children and families is here. As an Administrative Specialist you will play a key role in coordinating agency-wide administrative operations supporting program effectiveness and ensuring systems processes and documentation run smoothly.
This role works closely with the ContinuousQuality Improvement AdministrativeDirector and a background in CQI or Quality Management (QM) positions is highly desirable. An strong understanding of LMS and Electronic Medical Records systems and managing contract vendors or RFPs processes is necessary for this role.
Successful Administrative Specialists candidates will have a blend of strong administrative fundamentals and technical systems proficiency. This role spans across operations data management and internal support so efficiency accuracy and adaptability are critical.
This is a full-time benefited position based in San Leandro CA/SF Bay Area (or candidates can be based near another AFS office). Following a successful in-office onboarding and training period the role will transition to a hybrid schedule allowing for partial remote work with some required in-office and on-site responsibilities. This position will also require occasional travel to AFS office locations and community-based events.
This role works closely with the ContinuousQuality Improvement AdministrativeDirector and a background in CQI or Quality Management (QM) positions is highly desirable. An strong understanding of LMS and Electronic Medical Records systems and managing contract vendors or RFPs processes is necessary for this role.
Successful Administrative Specialists candidates will have a blend of strong administrative fundamentals and technical systems proficiency. This role spans across operations data management and internal support so efficiency accuracy and adaptability are critical.
This is a full-time benefited position based in San Leandro CA/SF Bay Area (or candidates can be based near another AFS office). Following a successful in-office onboarding and training period the role will transition to a hybrid schedule allowing for partial remote work with some required in-office and on-site responsibilities. This position will also require occasional travel to AFS office locations and community-based events.
About Alternative Family Services:
Alternative Family Services is a Foster Family Adoption and Mental Health Agency that has been serving abused and neglected children in our community since 1973. Our mission is to support vulnerable children and families in need of stability safety and well-being in communities. We provide a wide range of foster adoption mental health and transition-aged youth services in English and Spanish. We have eight locations throughout the Bay Area and 200 employees. We celebrate diversity equal opportunity and excellence.
Responsibilities:
- Coordinate and oversee administrative operations across agency programs
- Manage agency systems including Zoom SharePoint Relias DocuSign and other platforms including user access and permissions
- Oversee agency cell phone and laptop inventory and management
- Maintain and negotiate vendor contracts
- Provide technical support and troubleshoot system issues for staff
- Support CQI Administrative Director with contracts RFPs and data compilation
- Assist with Quality Management (QM) activities including audits case record reviews and risk management reporting
- Ensure consistency and compliance in administrative processes and documentation
- Develop update and maintain agency forms manuals and internal resources
- Generate reports related to program outcomes compliance and operational needs
- Support accreditation processes and Continuous Quality Improvement (CQI) initiatives
- Collaborate with staff across all levels and communicate effectively with internal and external stakeholders
- Maintain confidentiality and ensure compliance with HIPAA and agency standards
- Travel to agency locations and meetings as needed
Qualifications:
To perform this job successfully an individual must be able to perform each essential duty requirements listed below are representative of the knowledge skill and/or ability be made to enable individuals with disabilities to perform the essential functions.
- Bachelors degree and 3 years of administrative experience; OR Associate degree in a social science related field and 4 years of administrative experience; OR 4 years of office management experience or 5 years of administrative experience
- Strong technical skills including Microsoft Office Suite
- Experience with database management electronic health records and systems implementation
- Knowledge of Medi-Cal regulations HIPPA compliance is preferred
- Ability to learn customize and train others on new software systems
- Excellent written and verbal communication skills
- Strong organizational skills with attention to detail and ability to meet deadlines
- Ability to problem-solve and apply critical thinking
- Ability to work independently and manage multiple priorities
- Demonstrated ability to work with diverse populations and uphold DEI values
- Professional demeanor integrity and strong work ethic
- Ability to maintain confidentiality and handle sensitive information
- Must pass background clearance requirements
Driving Requirements:
This role involves in-office/on-site work at an AFS office as well as periodic travel to community-based events and all AFS offices as needed.
We Offer:
AFS makes substantial monthly contributions on your behalf to keep out of pocket premiums at an all-time low!
- Pay range: $26 - 30/hour
- Reimbursement tomaintainclinical licensure or
- A professional supportive and culturally diverse work environment
- IRS standard mileage reimbursement
- Benefits package which includes:
- Medical
- Dental
- Vision
- Chiropractic & Acupuncture
- Flex-spending options
- Life and disability insurance
- 403(b) option
- Pet Insurance
- Over 8 weeks time off annually! (11 vacation days the first year accruals starting on your 1st day and progress up to 20 days a year! 12 paid holidays including your birthday off & 12 sick days annually!)
We are an Equal Opportunity Employer. We do not discriminate on the basis of Ancestry Age Color Disability Genetic Information Gender Gender Identity Gender expression Marital status Medical condition Military or veteran status National origin Race Religion Sex and Sexual orientation#now hiring #fostercare #now hiring #cqi
Required Experience:
IC
About Company
Alternative Family Services provides thoughtful, informed foster care, adoption & mental health services in Northern California. Get in touch with us today.
