Federal Grant Specialist

Position Location: This position is required to be in-person in Tallahassee FL.

Organizational Unit

The Institute for School-Community Partnerships Integrated Services and Child Mental Health and Educational Policy (ISCP) which is part of the College of Education envisions that all schools in the state of Florida and nationally will have the capacity to provide a safe effective and efficient environment to continuously improve the academic social and emotional growth of all students and to actively engage families and communities in education. The ISCPs nearly $23 million budget is derived from grants from federal state and private sources. It is the mission of the ISCP to implement and evaluate research-based and innovative practices in school and community settings. This is accomplished through (a) training technical assistance and support to key partners; (b) community-engaged research and program evaluation to inform key partners decision making; (c) the development of research and evidence-based documents tools and resources to support implementation and evaluation activities; and (d) supporting the infrastructure and capacity of key partners to implement and evaluate federal and state educational policy.

Position Summary

The Federal Grant Specialist provides support for federal programs and for Strategic Improvement initiatives through grant management processes. Grant management processes include implementing new grant application procedures reviewing grant applications monitoring awarded grants and reporting data from grant programs. The Grant Specialist must interact professionally with all stakeholders while demonstrating modeling and reinforcing the Departments fundamental values of quality fairness cooperation respect commitment excellence honesty and teamwork. This position is grant funded.

Special Requirements: This position is required to be in-person in Tallahassee FL.

Responsibilities

Reviews applications from sub-grant recipients including plans budgets and deliverables. Evaluates applications and uses own judgement to determine if sufficient documentation and evidence of specific grant requirements has been provided. Provides feedback and guidance to assigned school districts to ensure all steps involved in the annual renewal process for grantees are completed and recorded by the stated deadline.

Monitors districts and schools to ensure compliance with sub-grant rules requirements and processes. Performs on-site compliance monitoring activities for identified districts. Ensures that districts meet specific requirements as evidenced in plans budgets documentation etc. submitted as part of the application process. Provides guidance and support to school district to ensure that compliance with grant requirements is well documented.

In conjunction with FDOE personnel maintains compliance with all applicable federal and state grant requirements. Communicates updates to and applies statutes rules regulations non-regulatory guidelines technical assistance papers and reports United States Department of Education program directives state board rules and other requirements related to the administration of grant program(s). Prepares reports for external evaluators auditors and the United States Department of Education.

Collaborates with FDOE school and district stakeholders to develop and implement plans processes and professional learning opportunities to build stakeholder capacity and facilitate more effective and efficient grant submissions compliance and program implementation. Attends national and state conferences and meetings. Serves as a resource for FDOE school and district stakeholders to help navigate adherence to grant requirements.

Performs other duties as assigned.

NOTE: This position is required to be in-person in Tallahassee FL.

Minimum Qualifications:

This position requires a Bachelors degree in a field directly related to the program responsibilities and two years of professional experience; or Masters degree in an area of specialization appropriate for the program. Degree should be in education business or related field.

Degree Equivalency Clause: Four years of direct experience for a bachelors degree.
Senate Bill 1310- The Florida Senate ( is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelors degree;
(c) Six years of direct experience for a masters degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure certification or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Preferred Qualifications:

Grant management experience needed to carry out essential job duties. Skills required a) able to establish and maintain well-organized efficient systems; b) knowledge of data management and record keeping; c) knowledge of grants; d) able to use discretion and maintain confidentiality; e) strong interpersonal skills that lead to an effective working relationship with all stakeholders; f) strong written and verbal communication skills; g) strong organizational and problem-solving skills; h) ability to meet tight deadlines balance multiple and competing priorities and maintain goal-directed behavior and performance; i) strong knowledge of Microsoft Office Excel and Word programs.

Requires: Criminal History Background Check - Level 1

Requires: Criminal History Background Check - Level 2