Medical Administrative Assistant Mental Health Clinic

Position Summary

To provide administrative services associated with the office of the Chief/Medical Director of Psychiatry & Mental Health Services Department.

Required

Graduate of post-secondary secretarial/business administration program.
Medical terminology course completion.
3 years in progressively responsible clerical position(s).
Administrative support experience is essential.
Well-developed verbal and written communication skills.
Ability to organize/prioritize multiple tasks and meet deadlines must be able to make decisions and use appropriate initiative.
Ability to maintain confidentiality of patient and hospital information.
Advanced computer skills specifically Microsoft Office applications.
Must have a satisfactory Criminal Record / Vulnerable Sector Check.

Duties

Answers telephone takes messages screens and re-routes calls.
Respond to callers inquiries and requests and receive visitors and staff.
Takes minutes of staff meetings and prepares reports for distribution re: above.
Types letters memos reports and other correspondence from handwritten and machine dictation.
Sets up and maintains files.
Composes correspondence for the Chief/Medical Director of Psychiatry / Mental Health Services Department (including Human Resources correspondence).
Arranges meetings and assemble material for meetings.
Orders office supplies and stationery.
Sets up duty roster for psychiatric staff.
Collects statistical data (workload sessional and other as requested) and compiles appropriate reports.
Other duties as assigned.

At Quinte Health our four hospitals unite under the core values of Imagine Its You Value Everyone We All Make a Difference and Stronger Together. We work as one team to enhance lives improve access to high-quality care and build healthier communitiesright where people need it most.

Located on the stunning Bay of Quinte Belleville blends small-town charm with big-city perksvibrant dining festivals waterfront adventures scenic trails and great shopping.

As the largest Quinte Health hospital Belleville General Hospital (BGH) offers diverse opportunities across medicine critical care emergency surgery maternal-child care mental health rehab and oncology. We collaborate regionally to provide top-tier care.

At BGH youll thrive in a dynamic supportive and team-driven environment. Newcomers learn from experienced professionals fostering growth and a shared passion for making a real impact. Come be part of something amazing!

Physical Demands Analysis

Strength
Required Rarely lifting average 5-10 pounds maximum 15 pounds carrying pushing/pulling.
Mobility
Required Often prolonged sitting.
Required Occasionally standing and walking on hard surfaces bending/stooping.
Dexterity
Required Often prolonged fine finger movements.
Required Frequently gripping/grasping eye/hand coordination.
Required Briefly reaching with both hands.

Equal Opportunity

We thank all interested candidates for their response however only those chosen for an interview will be contacted. Quinte Health is an equal opportunity employer committed to meeting needs under the Canadian Charter of Rights and Freedom and the Ontario Human Rights Code. Our Recruitment process follows the Accessibility for Ontarians with Disabilities Act in order to provide a fair and equitable process for all candidates. Applicants requiring accommodation through the recruitment/interview process are encouraged to contact the Human Resources Department at x2577 or for assistance.