Administrative assistant

Are you a multitasking extraordinaire with a strong sense of urgency and flexibility Do you thrive in fast-paced creative environments and enjoy collaborating with a dynamic team If youre solutions-focused energetic and self-drivenwith a passion for client service and connecting with peoplethis opportunity might be for you!

What youll do:

• Manage administrative functions and activities for all team members in the West both in-office and virtually. This includes coordinating couriers office supplies facilities maintenance coffee/tea orders lunches and reservations client and team gifts alarm systems and more.
• Provide high-level support to the Principals including calendar management travel arrangements organizational tasks and ad hoc projects.
• Track and manage firm-wide and Principal-specific professional association registrations licenses and annual renewals.
• Collaborate with internal studios and Corporate Services on information transfers and cross-functional tasks.
• Serve as the primary liaison with Building Management for facilities-related communications updates modifications and announcements.
• Support the Finance team with administrative tasks such as mail handling deposits and document coordination as needed.
• Assist in the development and refinement of internal presentations communications and other written materials.
• Stay informed about industry trends best practices and relevant developments to support continuous improvement.

Take the lead in organizing internal team-building events (monthly lunches staff parties Learning Lab sessions Lunch & Learns/PKs) and client-facing events (e.g. appreciation breakfasts dinners etc.).

Qualifications :

• A professional diploma or certification in Office Administration or a related field.
• 35 years of relevant experience as an Administrative Assistant Executive Assistant or Office Manager.
• Exceptional written and verbal communication skills with strong editing and interpersonal abilities. Able to present information clearly concisely and logically to both internal and external stakeholders.
• Technologically savvy with proficiency in the Microsoft Office Suite (required); familiarity with the Adobe Suite is an asset.
• Flexible and dependable with the ability to meet deadlines and support various deliverables.
• Professional tactful highly organized and composed under pressure.
• Bilingualism in French (an asset).

Additional Information :

Lemay makes its employee development and well-being a priority. Part of that is offering the following advantages:

• Competitive salary. 
• Flexible group insurance program (health and dental insurance) as of day one (1) and a $1008 envelope to invest as needed (Health and Wellness Management Accounts RRSP/DPSP). 
• Telemedicine platform. 
• Payment of membership fees to your professional association. 
• Three (3) weeks vacation. 
• Office closure between Christmas and New Years Day. 
• On-site due to the nature of the role.
• Social activities throughout the year. 
• Internal training offered to all employees (Lemay Academy). 
• Onboarding paired with a colleague. 
• Gym in some offices. 
• Up to 70% discount on monthly public transit passes. 

Remote Work :

No

Employment Type :

Full-time