Executive Assistant (Contract)

We are seeking a highly skilled and proactive Executive Assistant to support the 4 executives. This role demands a sense of urgency strong problem-solving abilities and the agility to adapt to changing needs in a fast-paced environment. The ideal candidate will be an expert in calendar and travel management demonstrate sound judgment and embody a positive can-do spirit. The ability to anticipate needs take ownership of projects and manage competing priorities is essential. The successful candidate will also be highly responsive providing quick and efficient support while maintaining exceptional attention to detail. 

Key Responsibilities: 

• Manage complex executive calendars with precision balancing competing priorities and scheduling highlevel internal and external meetings. 
• Serve as the primary liaison between the executives and internal teams board members and external stakeholders. 
• Coordinate comprehensive domestic and international travel arrangements including detailed itineraries and expense management. 
• Draft edit and manage correspondence presentations and reports on behalf executive. 
• Maintain project plans track progress and collaborate with crossfunctional teams to ensure alignment and successful execution. 
• Identify opportunities to streamline workflows and implement innovative solutions that enhance efficiency and organizational impact. 
• Support the planning and execution of board meetings and executive team meetings including preparing agendas presentations and briefing materials. 
• Coordinate the development and distribution of materials for Board of Directors and executive leadership meetings. 
• Assist with special projects conduct research and follow up on action items to ensure companywide initiatives remain on track. 
• Handle sensitive information related to company operations workforce and financial matters with absolute discretion. 

Skills: 

• Proven experience supporting Csuite executives or multiple senior leaders within a matrixed organization. 
• Exceptional organizational and timemanagement skills with the ability to manage multiple priorities in a fastpaced environment. 
• Strong analytical problemsolving and criticalthinking abilities. 
• Outstanding written and verbal communication skills. 
• Excellent Proficiency in Microsoft Office Suite (Word Excel PowerPoint) and modern collaboration tools. 
• Demonstrated ability to handle confidential information with integrity. 
• Sound judgment and a proactive solutionsoriented mindset. 
• Ability to handle ambiguity and adapt to rapidly changing priorities. 

Key Competencies: 

• Strong emotional intelligence and strategic thinking with the ability to anticipate needs and challenges. 
• High degree of discretion adaptability and professionalism. 
• Collaborative and innovative mindset with a commitment to continuous improvement. 
• Ability to thrive under pressure while maintaining focus on results. 

Qualifications :

• Bachelors degree or equivalent professional experience. 
• 5 years of experience as an Executive Assistant or in a similar role supporting senior leadership in a corporate environment. 
• Demonstrated experience managing complex projects. 

Pay Transparency:  $59/hr contract maternity coverage

Additional Information :

AS A MEMBER OF THE EQUINOX TEAM YOU WILL RECEIVE:

• We offer competitive salary benefits and industry leading commission opportunities for club employees
• Complimentary Club membership
• Perks and incentives with our products and services including Personal Training Pilates Spa and Shop

This job description is intended to describe the general requirements for the position. It is not a complete statement of duties responsibilities or requirements. Other duties not listed here may be assigned as necessary to ensure the proper operations of the department.

Equinox is an equal opportunity employer. For more information regarding our career opportunities please visit one of our clubs or our website at  your information will be kept confidential according to EEO guidelines. Must have a legal right to work in the United States. 

Remote Work :

No

Employment Type :

Full-time